9+ FREE Editable Suggestion Letter Templates & Samples

Do you want to know what is a suggestion letter and how to write one? If so then you are at the right place because here on this page, you can get some simple yet effective suggestion letter templates and samples. Using these pre-formatted templates will save a lot of your time when writing a sample suggestion letter. You can download, edit, and use any of the given templates easily and completely for free.

What is a Suggestion Letter?

A suggestion letter or a letter of suggestion is a simple letter that is written to express your suggestions, recommendations, or opinions to someone. It might be possible to write a suggestion letter upon someone’s request or you can also write a suggestion letter on your own. The latter type of suggestion letter is usually written to help someone avoid any loss or damage.

A letter of suggestion can be written for official as well as personal purposes. For example, you can write a personal suggestion letter to your friend or you can write one in response to a community problem. However, an official suggestion letter can be written to a business associate, a customer, or to an employee, etc.

Whatever type of suggestion letter you write, make sure to write it in a professional way. For this, you can scroll down and check out the suggestion letter templates and samples that are available here on this page. You can also check out some useful tips that will help you in writing an effective suggestion letter.

Get FREE Suggestion Letter Templates & Samples Below

Simple Suggestion Letter Format

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

This letter is to communicate some suggestions for your daily operations. I would like you to improve [mention suggestion or suggestions].

[Briefly explain the reasons and impacts of the given suggestions]. I hope that all these suggestions will improve the quality of your daily operations and will ultimately help in growing your business.

Thanks!

Yours Truly,

[Sender Name] [Sender Signature] [Sender Contact Details]

Suggestion Letter for a Customer’s Problem

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

I have heard that you have been facing liquidity issues for some time. Being in business for a long time, all of us know that a liquidity crisis can be harmful to the business. As a result of the liquidity crisis, it gets difficult for the business to carry out its daily operations.

As your company is our regular customer and a close associate for a very long time, I felt responsible to suggest you something that benefits your business. In my opinion, if you apply for a short-term business loan, you can get out of this difficult time. Usually, these loans are available on affordable terms and markups.

If you agree to my suggestion, make sure to respond to this letter. Then we can meet and further discuss the whole situation.

Thanks a lot!

Yours Truly,

[Seder Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Suggestion Letter for the Community Problem

[Name of Recipient] [Address of Recipient]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

Our residential community, [mention Name of Community/Society/Area], will only be safe if we take steps to ensure its safety. For the last few months, there have been reported many incidents of robbery and snatching at night time. I mean how we can call ourselves safe if we can’t walk on the streets without fear.

In my opinion, we should hire a proper security company for the security and safety of our society. The guards must cover the entry and exit points and must patrol inside the society during the day and night time. Every resident of the community should contribute equally to the payment to the security company. I think that’s the only way we can overcome the problem of robbery and street crimes.

If the other members of the society also agree to this suggestion, let’s meet together at the community office and finalize this. I hope that you will take serious notice of this suggestion.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]

Suggestion Letter to the Company’s Graphic Designer

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

I have seen the sample flyer design that you have created for the coming winter sales. I must say that it is an excellent design that is exactly in line with the company’s brand and identity. However, there is only one thing I would like to suggest.

In your design, you have used italic [mention Font Name] in some places. I know that you might have used it to grab the reader’s attention. However, in my opinion, it makes it a bit difficult for the reader to understand what is written actually.

So, I think using a simple font like [mention Font Name] in bold would be a great idea. I hope that the design will still look catchy as well as elegant at the same time with this little change. I hope you will also agree to this suggestion.

Thanks!

Yours Truly,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Example Suggestion Letter to Employee

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

You know that I have always liked you because of your performance and professionalism. Yesterday, your presentation for the project was simply amazing. Our client was completely satisfied with the way you answered each and every question they asked.

However, I just want to suggest to you one thing. From now on, if you ever get a chance to present something in front of someone, make sure to add just a little bit of fun to your presentation like a joke or anything funny. I know you must be thinking that what’s the need for a joke in an official presentation?

Believe me, adding a little bit of fun to your presentation keeps your audience intact. It helps keep them stay fresh and active during the presentation. However, make sure to avoid any kind of offensive jokes.

I must say again that you have got some great communication and presentation skills. You are both talented and confident. However, if you take this suggestion of mine to improve yourself a little bit, it will surely have a great impact on your skills. 

Yours Truly,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Tips for Writing an Effective Suggestion Letter

In order to write a perfect and effective suggestion letter, make sure to keep in mind the following useful tips:

• When writing a suggestion letter on your own or on someone’s request, you must write it in a proper format. You should create an outline of the letter.
• You must be clear in your mind about the person to whom you are writing the suggestion letter and what type of advice, opinion, or suggestion you would want to give to them. It must be a type of suggestion or recommendation that solves the reader’s problems.
• If you are writing a personal suggestion letter, mention the name and address of the individual. If you are writing an official suggestion letter, then add the name and designation of the person to whom you are writing the letter. Also, mention the name of the recipient’s organization.
• Begin the letter by stating the purpose of writing i.e., you should clearly mention why you are writing this letter.
• State your suggestions one by one. After that, briefly explain how these suggestions will help the reader or his/her business or organization.
• You should make it clear to the reader that the given suggestions are in accordance with your personal experience or to the best of your knowledge. You should also state that it is up to the reader to accept or reject the given suggestions.
• Offer your suggestions with courtesy and with genuine interest. You should not suggest anything of which you don’t have knowledge or experience.
• When you are requested for a suggestion, make sure to respond to such a request by writing a suggestion letter as soon as possible.
• Be professional and polite while writing a suggestion letter. Make sure not to offend anyone while presenting your suggestions.
• Try to keep your suggestion letter concise and brief. It will make it easily readable and understandable for the reader.
• In the end, offer your help if the reader agrees to your given suggestions.
• Make sure to proofread your letter so as to avoid any grammatical mistakes or errors.

Sample Suggestion Letter for Improvement

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

We, [mention Organization Name], are one of your regular clients for the purchase of [mention Raw Material Name]. We have been procuring the raw material from you for two years. However, I would like to suggest you something.

At first, you should focus on improving your quality. I am sure that you are aware of the fact that the competition is getting higher day by day. In such a situation, if you want your clients or customers to stay intact with you, you must take steps to ensure providing high-quality raw material.

Secondly, make sure to improve your delivery system. Oftentimes, our orders get delivered to us quite late. It simply disturbs all the operations of the business. So, you should take steps to ensure that the orders of your customers or clients get delivered to them on time.

I hope that your management will take these suggestions seriously and steps will be taken to overcome the mentioned problems.

Thanks a lot!

Yours Truly,

[Seder Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Official Suggestion Letter to a Business Associate

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

I know that you have been facing a lot of trouble in collecting payments and disputed debts for quite some time. I know that this is one of the biggest problems that a business might face. You can neither leave the client or customer nor your payment.

Being associated with you for quite a long time, I think it is my duty to suggest or recommend to you something that benefits your business. Instead of wasting more time on collecting the debts, hire a collection agency. Of course, they will charge some fee for their service but it then becomes their headache to recover debts and payments from your customers and clients.

This way you will relieve your stress and will surely see some benefits. If you agree to this suggestion, do let me know so that I can also recommend to you some well-reputed collection agencies for this job.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Letter to Suggest a Payment Option to Client or Customer

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

As per our agreement, you are required to pay us a minimum payment of [mention Amount] on or before the 10^th of every month. In case of non-payment, a penalty of [mention Amount] had to be imposed on you. However, during the last financial year, you have failed to pay us five times.

We have observed that imposing a penalty or fine is not a suitable option both for you and us. Therefore, we would like to suggest a revised payment plan to you. This revised payment plan will enable you to make us payments on time without any difficulty. This way, we will get our payment on time and you will have to pay no penalty or fine.

If you agree to this suggestion, do respond to this letter as soon as possible. We will arrange a meeting with you after that where we will further discuss all the important details relevant to the said payment scheme.

Thanks a lot!

Yours Truly,

[Seder Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Formal Suggestion Letter to Company Management

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

On behalf of all the factory workers, I am writing this letter to you regarding the implementation of the new policy. The new policy states that there will be a six-day working week and only the Sunday will be off. I believe that this new policy has not been decided and implemented with the agreement of the workers of the factory.

As you might know better that all around the globe, a five-day working week is a standard. The countries that were not practicing this policy have also started adopting it. Moreover, the research shows that a five-day working week improves workers’ performance.

So, on behalf of all the factory workers, I suggest and request you to take back this new policy. If you want to maximize the production, you can add an additional hour to the work timing. I hope that you will take notice of these suggestions.

Thanking you in anticipation.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Suggestion Letter to Subordinate

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write an Appropriate Subject Line in bold letters]

Dear Mr. / Mrs. [Name of the Recipient],

I am writing this letter to remind you about the company policy for wearing a proper formal dress at work. This policy requires every employee of the company to wear comfortable yet formal attire which includes wearing a dress pant, a dress shirt, and a properly knitted tie.

Recently, I have noticed you wearing an informal dress at work oftentimes. Believe it or not, it actually does not look good when you wear tattered jeans and a casual T-Shirt at work. So, I would like to suggest to you that you should start wearing a proper formal dress at work. It makes you look graceful, professional, and presentable.

Hopefully, you will act upon my advice and start wearing a formal dress at work.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]