10+ Resignation Letter Samples & Templates

If you are an employee of a person or an organization, you can not just verbally say goodbye to your job or resign from it. You have to make your resignation proper and formal. For this purpose, you have to write a resignation letter. In this article, we have 10+ best and free-to-use resignation letter samples and templates for you that can help you understand the significance of a resignation letter.

What is a Resignation Letter?

A resignation letter is a formal piece of paper or document that an employee uses so as to officially get him/herself resigned from his/her current job position. When a resignation letter is written and communicated to the employer, and the employer accepts it, only then the employee is able to leave that particular job or employment. This way, the employment agreement or employment contract comes to an end.

As mentioned earlier, a resignation letter is written and used so as to make the resignation official. It is then used to update the employment record of an organization so that it makes it clear that a certain individual is no longer an employee of the company. It is also necessary for the employee to leave the job by presenting a resignation letter so that he/she can easily prove to their new employers that they have actually left their previous job or employment.

Below are some very useful and practical resignation letter samples and templates that are provided for your convenience. You can easily download any of the given resignation letter examples, edit and use them according to your requirements. So, don’t forget to check out these sample resignation letters available in Microsoft Word format.

Resignation Letter Samples

Two Weeks’ Notice Resignation Letter Template

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Two Weeks’ Notice Resignation Letter

Dear Mr. / Mrs. [name of the Recipient],

This is to notify you about my resignation from the position of [mention Job Title/Position] at [mention Company Name]. This letter will take effect from [mention Date], two weeks from now.

I would sincerely like to thank all of my colleagues for the kind of support and work environment you have provided. It was a great experience as well as a great honor to work for such an organization.

Please let me know if I could be of any service in these final two weeks. I will be more than happy to train any incoming person that will be hired in my place. I would like to wish you and the company the very best of luck in the future.

Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Formal Resignation Letter Sample

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Formal Resignation Letter

Dear Mr. / Mrs. [name of the Recipient],

I am writing this letter to inform you of my resignation from the position of [mention Job Title or Position] with effect from [mention Date].

The past five years were the most important years of my professional life and career. For that, I would like to thank you, all of my other colleagues, and the employers who always trusted in me and appreciated my efforts for the company. The whole tenure was full of learning new skills and having new experiences with professional skepticism.

During this transition, I would be more than glad to offer my assistant to train or delegate my responsibilities to my successor. Make sure to timely inform me in this regard.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Sample Heartfelt Resignation Letter

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Heartfelt Resignation Letter

Dear Mr. / Mrs. [name of the Recipient],

Please accept my resignation from the position of [mention Job Post/Title] at [Company Name]. This letter will serve as my official resignation and will be effective from [mention Date].

It is with deep regret that I am writing this letter of resignation as I enjoyed myself a lot during this period of five years. I will never ever forget what I learned from the experiences of this job. I want to thank you from the bottom of my heart to provide me the opportunity to work alongside professional and competent persons such as yourself. Truly, it was an honor for me.

Till the last day of my employment, I will be available for you and if you require any help or assistance from me, it will be my pleasure to be of help to you.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Professional Resignation Letter Template

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Professional Resignation Letter

Dear Mr. / Mrs. [name of the Recipient],

I am writing to inform you about my decision to resign from the position of [mention Job Title/Position], effective [mention Date].

During my employment, it was my pleasure and honor to work with a group of competent and professional persons such as yourself. I would really like to thank you for being my mentor and guiding me in every difficult situation. Working with you enables me to polish my skills and explore new opportunities.

I appreciate your understanding of my decision and please let me know if I could be of any assistance during my remaining stay at the organization. I wish all the very best to you and the company.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Resignation Letter for Personal Reasons

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Resignation Letter for Personal Reasons

Dear Mr. / Mrs. [name of the Recipient],

The purpose of writing this letter is to officially resign from my job of [mention Job Title/Position], effective [mention Date], which will be my final day at work.

I regret to inform you about this decision of mine but I had to take this decision due to some personal family problems. Being a mother of two small kids, I would now like to stay at home and focus on my kids.

However, I would like to thank you for providing me with great opportunities to improve my skills and to enhance my professionalism. It was truly an amazing experience working here and I will miss my colleagues and my job very much.

Please make sure to contact me if any assistance or help is required from me during this transition period. It will be my pleasure to help in any possible way.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Resignation Letter Format for a New Job Opportunity

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Resignation Letter for a New Job Opportunity

Dear Mr. / Mrs. [name of the Recipient],

This is to notify you officially about my resignation from the position of [mention Job position] at [mention Company name], effective [mention Date].

The reason for my resignation is that I have been offered a more lucrative job in an IT company located near my house. Moreover, the company allows working from home so I would be able to spend more time with my family and work easily from the convenience of my home.

However, I would also like to thank you and all the executive management and all my friends and colleagues at [mention Company name] who always supported me and counted on me. It was an honor for me to work side by side with such a group of professional people. This period of my employment is one of the best periods of my life and I will always look back to the beautiful memories I have with this organization.

Please let me know if I could be of any help before I leave. I will be very glad to offer my help and assistance in any possible way.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

How to Write a Resignation Letter?

A resignation letter is a formal document hence it must be drafted and written properly with professionalism. So it must be written in such a way that it clearly communicates the purpose of writing such a letter. If you want to know how to write a resignation letter and what to include in a resignation letter template, then make sure to follow the given below steps for that purpose.

• Just like any other formal letter, add the date on which you are writing your resignation letter.
• Begin your letter by adding a resignation statement so as to indicate your intention of resignation. A resignation statement can be added or written such as, “I am writing this letter to notify you of my resignation” or “Please accept my resignation”, etc.
• Don’t forget to mention the last day of your work.
• You don’t have to state the reasons for your resignation. However, if you still want to state any reason or reasons, make sure not to go into the details.
• Be direct in your writing and try to keep your resignation letter brief and concise.
• Add the statement or section where you thank your employer for providing you with the job and other opportunities and facilities.
• Keep in mind that even if you are resigning from the job due to some problems related to your job or workplace, even then try not to criticize or complain about the employer or co-workers.
• Keep your tone courteous and professional while avoiding any sugar-coating.
• It is a good practice to offer the employer your assistance or help during the transition period.
• You can ask the employer any questions related to final pay or benefits.
• Provide your personal contact information in the resignation letter so that the company can easily reach you in the future.
• Sign the resignation letter and before finalizing or sending it, make sure to review it for any mistakes or errors.

Resignation Letter Templates

Resignation Letter due to Relocation

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Resignation Letter due to Relocation

Dear Mr. / Mrs. [name of the Recipient],

I am writing this letter so as to inform you about resigning from my job as [mention Job Position] at [Company Name] that will be effective from [mention Date]. The main reason for my resignation is that I will be relocating along with my family, to Los Angeles within a month.

I am truly honored and grateful to you for providing me with the opportunities to work during the last four years. This employment experience helped me a lot in learning new skills and maintaining professionalism. The kind of support that I got from superiors, as well as coworkers, was truly amazing and I will miss both my job and the friends that I have made here.

However, during this transition, if I could be of any help, please make sure to contact me and let me know about that.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Short Notice Resignation Letter Template

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Short Notice Resignation Letter

Dear Mr. / Mrs. [name of the Recipient],

Please accept this letter as my official notice of resignation from the position of [mention Job Title/Position], effective the day after tomorrow, as on [mention Date].

I understand that two weeks’ notice is the standard and I truly apologize for such an inconvenience as I have to take this decision due to some personal reasons. I would be glad to help you for making this transition seamless and would be available on call or email for a few weeks after the date of my resignation. I would like to thank you for providing me with a great opportunity to work here as I have learned a lot during my tenure.

Please accept my apologies and I hope that you will understand my situation.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Teacher Resignation Letter Template

To,

[Name of Recipient] [Designation of Recipient] [School Name]

Date:

Subject: Teacher Resignation Letter

Dear Mr. / Mrs. [name of the Recipient],

This is to inform you about my resignation from the position of a seventh-grade mathematics teacher at [name of the School]. This letter serves as my official resignation and will be effective from [mention Date].

I must say that these three years of employment were an amazing experience for me. My students always respected me and always showed excellent and remarkable performance in terms of studies. I want to thank you for supporting me throughout these years and providing me the opportunity to experiment with my teaching methods.

Please let me know if I could be of any help during the remainder of my term.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Simple Resignation Letter Template

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Simple Resignation Letter

Dear Mr. / Mrs. [name of the Recipient],

Please accept this letter as my official notification of resignation from the position of [mention Job Title] at [name of the Company]. This notification will be effective from [mention Date].

I enjoyed my five years of work at [mention Company name] and would sincerely like to thank you for providing me the opportunity to work in such a professional environment. Feel free to contact me if you require any kind of assistance during my transition.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Short Resignation Letter Example

To,

[Name of Recipient] [Designation of Recipient] [Company Name]

Date:

Subject: Short Resignation Letter

Dear Mr. / Mrs. [name of the Recipient],

Please accept this letter as my official notification of resignation from the position of [mention Job Title] at [name of the Company]. This notification will be effective from [mention Date].

Feel free to contact me if I could be of any help during this period.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]