13+ Professional Request Letter Samples

In your personal as well as professional life, you may have to face some situations where you have to ask or request something. It could be anything like requesting some information, a favor or for a product or some service. For that purpose, you may ask the other person verbally but to make it more professional and formal, you may have to write a proper request letter.

A request letter is a type of letter that is written to formally ask someone for something like some information or a favor. In businesses as well as in personal lives, we may have to write such a letter quite often. The key to writing a proper request letter is to keep your language formal and polite. Obviously, if you are going to ask someone to do something for you, you have to ask in a polite manner. It is because you are requesting the recipient to do something which otherwise, they are not obliged or required to do. So, the overall tone of a request letter should be humble.

A request letter can also be used as a reference or for record purposes in the future i.e, to prove that such a letter was actually written. In your request letter, you should clearly mention what you are requesting and what is the actual purpose of such a request. You must be straightforward and brief in your writing and enclose any essential documents if applicable. Here on this page, we have 13+ different request letter samples that you can use in your daily life. You can check out these sample letters below and all of these samples are completely free to download and edit.

Checkout the Given Below Request Letter Samples

Letter to Request a Copy of an Official Document

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Letter to Request a Copy of an Official Document

Dear Mr./Mrs. [name of Recipient],

I am writing this letter to request a copy of the minutes of the shareholders’ meeting held on [mention day and date]. I just want to go through some major issues that were discussed in that meeting so for that purpose, I would be requiring the minutes of that meeting.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation]

Request Letter by Bank Manager to Respond to a Survey

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Request Letter by Bank Manager to Respond to a Survey

Dear Sir/Madam,

Being the manager of [mention Bank Name and Branch], I am writing this letter to request you to respond to the survey attached to this letter. As we know that the best customer support and satisfaction is always our priority. So for that purpose, we are conducting this survey to identify what elements of our service are most important to our customers.

So I request you to complete and return this survey in the postage-paid envelope as a response to this letter.

Feel free to contact me for any further details. Looking forward to your response.

Kind Regards.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter for a Change in Contract

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Request Letter for a Change in Contract

Dear Mr./Mrs. [name of Recipient],

I am writing this letter to request a change in a contract that was held between us on [mention date]. As per the terms of the contract, it was agreed upon that our company, [mention Company name] will deliver and install 100 computers at your factory site. However, the specs that you required will be available by [mention date].

So I humbly request you to accept this extension in the period of delivery as the delay is caused by the arrival of the shipment and not on our part. For further details, feel free to contact me.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter for a Feedback

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Request Letter for a Feedback

Dear Sir/Madam,

I am writing this letter to request you to provide us with your valuable feedback about the [name of the training workshop] training workshop held on [mention date and day]. Your response will be quite valuable to us as it will help us to identify our weaknesses and to overcome our deficiencies. Please make sure to provide your valuable opinions in response to this letter so as to let us know how we can improve ourselves.

Feel free to contact me anytime. Looking forward to your response.

Kind Regards.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter for a Promotion

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Request Letter for a Promotion

Dear Sir/Madam,

I am writing this letter to officially request a promotion. I hope that you remember what you told me about the completion of my Master’s Degree. You mentioned that if I would have earned the degree, I will be able to ask for a job promotion. Well, I am glad to inform you that I have earned and completed the aforementioned degree.

So, I request you to take this matter into consideration and proceed with the promotion as we discussed. Looking forward to a positive response.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter for a Refund

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Request Letter for a Refund

Dear Sir/Madam,

I am writing this letter to request you to refund me [mention amount] as I returned the electric shaver that I purchased from your website on [mention date of purchase]. The product was not the same as was shown in the pictures. As the “7 Days Money Back Guarantee” was mentioned, therefore I am returning the product and thus request you to refund me the aforementioned amount.

For any queries, you can contact me from the details mentioned below.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter for Assistance outside the Organization

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Request Letter for Assistance outside the Organization

Dear Sir/Madam,

This is to request your assistance and expertise regarding the procedures of internal audit of our company, [mention Company Name]. As we discussed previously, we are about to commence the internal audit of our company from [mention date]. As you have expertise and experience in this particular field, it will be a great help for us if you could assist and guide us in this matter.

So I request you to please provide some assistance to us so as to make sure that the internal audit is performed correctly and on time.

Feel free to contact me for any further details. Looking forward to a positive response.

Kind Regards.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter for Assistance within the Organization

To,

[Name of Recipient] [Designation of Recipient] [Department Name]

Date:

Subject: Request Letter for Assistance within the Organization

Dear Sir/Madam,

I am writing this letter to request the assistance required in the Admin Department. As we discussed in our meeting last week, we require certain transactions from the first quarter of the ongoing financial year to be verified. It is a time-consuming process and we are already facing a shortage of staff in the Admin Department.

So I request you to please provide some assistance to us so as to make sure that the aforementioned task is completed on time.

Feel free to contact me for any further details. Looking forward to a positive response.

Kind Regards.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter for Correction of Error in the Bank Statement

To,

[Name of Recipient] [Designation of Recipient] [Bank Name]

Date:

Subject: Request Letter for Correction of Error in the Bank Statement

Dear Sir/Madam,

I am writing this letter to request you to correct an error in the bank statement for the account number, [mention account number], issued by [mention Bank name] for the period of [mention the period]. In the statement, the following transactions have errors:

[details of erroneous transactions]

So I request you to please rectify these records and correct the above-mentioned errors in the bank statement.

For any further details, make sure to contact me.

Kind Regards.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter for Information about Products/Services

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Request Letter for Information about Products/Services

Dear Sir/Madam,

I am writing this letter to request you the detailed information about the following products/services that your organization, [mention Organization name] provides.

[names of the products/services for which the information is required]

Make sure to forward me the required details as soon as possible

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter to a Government Agency for Information

To,

[Name of Recipient] [Designation of Recipient] [Government Agency Name]

Date:

Subject: Request Letter to a Government Agency for Information

Dear Sir/Madam,

As I want to register my business for taxation under the Revenue Department, I request you to kindly guide me with the procedure of doing so. Please make sure to provide me with all the information and details about the documents and forms that are required to register my business for taxation.

Looking forward to your response.

You can contact me from the details mentioned below.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter to Ask for a Letter of Recommendation

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Request Letter to Ask for a Letter of Recommendation

Dear Sir/Madam,

As you have been the [mention Recipient’s Designation] of [mention Recipient’s Company Name] for the past [mention number of years], you enjoy a good reputation in the market. I am also looking to make my way in this field. So I request you to write a recommendation letter for me as it will increase my chances to get recruited in some well-reputed organization. It will be very kind of you if you can do me this favor. 

Feel free to contact me any time. Looking forward to your response.

Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Request Letter to Ask for Donation or Charity

To,

[Name of Recipient] [Designation of Recipient] [Address of Recipient]

Date:

Subject: Request Letter to Ask for Donation or Charity

Dear Sir/Madam,

Our organization, [name of your Organization] has been working to provide better educational opportunities to the poor kids who can not afford any such facilities. We have been trying to serve the community since 2018 and with love and support from certain philanthropists, we have been able to arrange for the better education of almost 50000 students.

I know that you yourself have been serving humanity for many years and we admire your efforts and services. Therefore, I am writing this letter to request you for a donation or charity for our organization. It will be our great pleasure and honor if you could take part in this great cause of our organization.

Feel free to contact me anytime. Looking forward to your response.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Request Letter to Correct a Billing Error

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Request Letter to Correct a Billing Error

Dear Sir/Madam,

Yesterday I received the laundry bill from your company, [mention Company Name] for the amount of $180. Your representative quoted a total of $80 as I confirmed before ordering the service. I believe that the amount of $180 is mentioned on the bill by mistake. So I request you to correct the bill or reply to me with an explanation if the amount of $180 is not mentioned by mistake.

You can contact me from the details mentioned below. Looking forward to your response.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]