30+ Sample Quotation Formats and Templates in WORD & EXCEL

A quotation, a quotation format, a quotation template, or a price quotation is one of the many important documents in the business world. A quotation is a formal document that includes the estimated costs of acquiring some services or procuring some products. Such a document includes all the prices of the products or services in detail, that some individual or an entity requires. A price quotation document is usually generated by a business on the demand of its client or customer. That is because a document like this helps the client or customer to analyze and adjust the situation in accordance with their budget.

A quotation format or quotation template is an effective tool that lays out all the pricing and cost details associated with a project. It enables the buyers, customers, or clients to make wise decisions based on the estimates that are provided to them via quotation documents. Moreover, a quotation document also enables the customers or clients to make useful comparisons so that they can go for the most suitable and feasible option available to them. Quote templates or quotation templates are added on this site for your help and guidance.

In this article, we have discussed below the important elements of a price quotation format or template. Furthermore, you can also find free-to-use and customizable ready-made quotation templates and formats that can save a lot of time and effort of yours. Make sure to check out the given sample quotation formats. We do hope that you will like these free quotation templates.

WORD Quotation Formats and Templates

Company’s Quotation Format

Simple Quotation Format

Sales Quotation Template

Proper Quotation Format

Latest Quotation Template

Sample Sales Quotation Example

Product Quotation Template

New Price Quote Format

Important Element of a Quotation Template or Format

Whenever you are required to provide a quotation of your products or services, you have two options. You can make a proper quotation document from scratch which is definitely going to take some time or simply you can use a pre-made quotation template or format and customize it according to your requirement. Doing this will save you a lot of time and effort. Well, whatever option you chose, make sure to check that your quotation document or quotation template must include the following important elements.

Necessary Details

A price quotation format must include the necessary details of your business like the company’s name, address, and contact details. These details make this document look more professional and official and indicate that the document actually belongs to a proper professional setup. All of these details are enough to prove the validity and legality of a business.

Cost Bifurcation

In a price quotation document, all the elements and their costs must be properly bifurcated and then included in it. It is very important to do that so as to make it easy to understand for the clients or customers. Moreover, it makes the document more concise and clear to the recipient. All of the costs must be properly breakdown.

Total Costs or Grand Total Costs

After cost bifurcation, you just add up all the costs and mention the total cost or grand total cost of a certain project or task at the end of the document. Normally, you can simply highlight or mention this grand total by making it a bit bold so as to make it more conspicuous and prominent for the reader. It is important to note that you must mention the grand total with care and it is a good practice to re-check your calculation before finally mentioning this amount.

Terms and Conditions

Some quotation templates and formats also come with a section to mention the terms and conditions of a project. However, it is completely optional to do that. Normally, the terms and conditions are mentioned on the back of the quotation document.

Modes of Payment

On a quotation template or format, it is also important to mention the modes of payment that your business accepts. It is very important to notify the customers or clients in advance so as to make it clear to them how they can make the relevant payments.

Expiration of Quotation

A quotation document is also valid for a certain period of time. It is important that in your quotation document, you must clearly state when the quotation will be expired. Mention the exact expiry date of the quotation.

Signatures

At the end of the quotation, you must provide space for your signatures as well as the signatures of the client or customer. The client or customer’s space for signatures is provided so that if they accept the quotation, they can put their signatures on the document and return it back to the sender. This indicates that the client has accepted the quotation and wants to proceed with the project.

EXCEL Quoutation Formats and Templates

Construction Quote Format

Company’s Sales Quote Format

Blank Job Estimate Format

Web Design Quote Template

Video Production Company Quote Format

Travel Agent Quote Template

Sample Roofing Quote Template

Electrical Quote Template

Freelance Quote Template

Simple Quote Format

Sample Lawn Care Quote Template

Official Maintenance Quote Format

Sales Quote Invoice Format

Formal Service Quote Format

Simple Medical Clinic Quote Format

Proper Price Quote Format

Easy Price Quote Layout Format

New Landscaping Quote Template

Photography Business Quote Format

Sample Work Estimate Quote Template

Mechanic Quote Template

Professional Price Quote Format