10 BEST Letter of Error Templates & Examples in MS WORD

As the name suggests, a letter of error is a type of letter that an individual or an organization writes in order to inform about an error or mistake in something. Basically, a letter of error, also known as an error letter, is written to highlight some mistake in some prior communication or in some action that has already been completed.

No matter whether a letter of error is written by an individual or an organization, it must be written in a proper formal way. In order to better understand how to write a letter of error, make sure to check out the given letter of error templates and examples provided here on this page. Using these pre-formatted letters of error templates can save a lot of your time and effort.

Reasons for Writing a Letter of Error?

There could be many reasons for writing a letter of error. Some of them are:

• As mentioned earlier, the main reason is to highlight or point out an error or mistake. This error could be anything like an error in an invoice, a billing mistake, the delivery of a wrong product, etc.
• It is also written to express regret for an error or mistake if there is some major one.
• A timely written letter of error can avoid huge loss or damage.
• It is the best way to rectify or highlight the steps to rectify a mistake or error.
• With a letter of error, one can also seek an apology from the recipient while highlighting the mistake or error.
• By writing a letter of error, one can simply avoid further confusion between him and the recipient.
• It is a good gesture to promote goodwill and trust between you and the recipient.
• In a letter of error, a solution can also be proposed or suggested once an error has occurred or a mistake has happened.

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Letter of Error for Sending Wrong Product

[Name of Recipient] [Address of Recipient]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

Please accept our apology for sending the wrong size T-Shirt to you. We are terribly sorry for this inconvenience. I hope you can understand that such type of errors occur rarely and are caused due to some mistake or confusion. As soon as we got to know about the mistake, we have just sent you a brand new correct piece.

Please confirm with us when you receive the product. Again, we are extremely sorry for this terrible mistake and we apologize to you once again.

Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Letter of Error for Sending Wrong Email

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

I would like to inform you that the email you received from me on [mention Date] under the subject line [mention Subject line] was sent to you by mistake. It was actually meant for another client of our company however I sent it to you erroneously. So, it is requested that kindly ignore that email.

Thanks a lot!

Yours Truly,

[Sender Name] [Sender Signature] [Sender Contact Details]

Letter of Error for Mistake in Newsletter

[Name of Recipient] [Address of Recipient]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

This is to inform you about a correction of a mistake in the newsletter published on [mention Date]. It was mentioned in that newsletter that our new product, [mention Product Name] will be launched in the month of January next year. However, it was an unintended mistake and the aforementioned product will actually launch in the month of June next year.

I am sorry for this mistake as it was merely a typing error that was not noticed at the time of publishing. If you have anything further to ask, feel free to contact us.

Thanks a lot!

Yours Truly,

[Sender Name] [Sender Signature] [Sender Contact Details]

Letter of Error for Mistake in the Flyer

[Name of Recipient] [Address of Recipient]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

On the summer sales flyers we distributed on Tuesday 12^th June, it was said that the sales will be for the month of July. However, due to a mistake, it could not be mentioned that the summer sales will be for the month of July and August.

I am extremely sorry for this but you can understand that it was something that was not done on purpose. Despite that, it is great news for you, isn’t it? So, don’t forget to take advantage of the upcoming summer sales.

Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Bank’s Letter of Error Sample

[Name of Recipient] [Designation of Recipient] [Bank Name]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

In your bank statement for the year 2022, we have erroneously debited a sum of $2000 on your account as bank charges. However, the actual amount of bank charges was $200 for the year. Please accept our sincerest apologies for that as it was merely a typing error.

As a result of this rectification, your revised closing balance for the year is $61800. If you have any queries, feel free to contact us any time during business hours.

Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

How to Write a Standard Letter of Error?

A letter of error is usually of two types. One is when you made a mistake and write a letter of error for it. The second one is when someone else has made a mistake and you write an error letter to highlight that mistake or error. Whatever the situation is, you should write the letter of error using a standard format.

Before writing the error letter, it is important to prepare an outline of the letter. In order to know how to write the best standard letter of error, make sure to keep in mind the following useful tips and include the mentioned below details in it:

Recipient Details:

Include the details of the recipient like his/her name and address. If the letter is written to someone representing an organization, write down his/her name, designation, and organization’s name.

Date:

Write down the date on which you are writing the letter of error.

Subject Line:

Add a crispy and concise subject line in bold letters to indicate the purpose of writing the letter of error. For example, if you are writing a letter of error for a mistake in an invoice, you can simply write a subject line as “Mistake/Error in the Invoice N. [mention Invoice Number]”. So, write the subject line in accordance with the situation.

Salutation:

Make sure to use a proper professional salutation and greeting. In case of a letter of error, it is always important to address the appropriate person. You can use a simple and the most commonly used salutation like “Dear Mr. / Mrs. [Name of the Recipient]”.

Main Body:

The main body of the letter of error must be limited to two paragraphs. You must write a brief and concise letter of error. It is a type of letter that must not have a lengthy format.

• First Paragraph: The first paragraph of the letter of error usually includes a statement explaining what the error or mistake actually is. Then you should briefly explain the mistake or error in detail. After that express your regret and seek an apology for the mistake or error.
• Second Paragraph: In the second paragraph, explain what you have done to rectify or correct the mistake. In case you have not done anything yet to correct the mistake, make sure to propose a solution to rectify the mistake.

Closing:

Just before ending the letter, state that the mistake was not done intentionally or on purpose, and end the letter using a professional closing. Thank the recipient and if possible, you can apologize once again just before ending the letter especially if there is some major mistake or error.

Tone and Language:

The tone of your letter of error must be very considerate and respectful. Use professional language and words to describe the problem and its possible solution or solutions. Keep the overall tone of your letter polite and avoid using offensive language. Make sure to write your letter in such a way that its message can be understood easily.

Timing:

When you are responsible for a mistake or error, you must try to write a letter of error as soon as possible so as to avoid any damage or loss. This is also necessary to correct a mistake or error on time.

Sender Details:

In the end, provide your necessary details like your name in full, address, and contact details. In case you are writing a letter of an error on behalf of an organization, you should also mention your designation along with all the other details.

Proofread:

As a letter of error is already written to highlight an error or mistake, make sure to proofread it to satisfaction before finalizing and sending it to the recipient.

Official Letter of Error Format

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

I am writing this letter to point out an error we made in the quotation that we presented to you for renovating your office. Please accept our sincerest apologies for that. The quotation does not include the price of the wallpaper and curtains on the main entrance.

So, an additional amount of [mention Amount] will be added to the current price given in the quotation. Again, we are very sorry for this mistake. Hopefully, you can understand that it was merely an oversight and was not something done intentionally.

Thanking you in anticipation.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Letter of Error to Customer Informing About Error in Payment

[Name of Recipient] [Address of Recipient]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

I would like to confirm that we received from you an amount of $160 for the invoice number [mention Invoice Number]. However, it is my duty to inform you that the total amount of the invoice was $1600. I can realize that it could be due to some error or mistake that is natural to happen.

Since you are one of our most valued customers, we believe that you will take notice of it and try to send us the remaining amount as soon as possible. For your convenience, I have attached to this letter a copy of the original invoice. If you still have further queries or questions, you can contact me via the given below contact details.

Thanks a lot!

Yours Truly,

[Sender Name] [Sender Signature] [Sender Contact Details]

Letter of Error in Billing

[Name of Recipient] [Address of Recipient]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

Last Tuesday, 11^th May, you purchased [mention Name of Product(s)] from our retail store at [mention Location / Area]. The amount on the bill was $300 but the actual amount of the bill was $200. Please accept our sincerest apologies for this mistake as it was just because of some computer error.

We are sending back the extra amount of $100 to you. Please confirm with us when you receive the payment. Again, we are truly sorry for that.

Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Letter of Error to Inform About the Wrong Deposit

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

On Thursday, 9^th June, we deposited a sum of [mention Amount] to another supplier of our company named, John Smith Traders. The aforesaid amount was intended to be sent to your account named, Jane Smith Traders, but it was sent to the aforementioned account by mistake. It was because of the mistake of our office boy that we thought we have sent your amount but you did not receive it.

I must say I am extremely sorry for this. I am sure you will accept my apologies and will understand that it happened just because of the confusion of names. The amount will be transferred to your account within the next two working days.

Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Letter of Error for Taxation Mistakes

[Name of Recipient] [Address of Recipient]

Date:

Subject: [Write in bold letters. It must explain the purpose of the letter]

Dear Mr. / Mrs. [Name of the Recipient],

I am writing this letter to inform you about an error in my tax assessment for the year 2021. Yesterday, I received a notice that I have miscalculated the deductions of employees. I would like to inform you that I have six employees working for me, not 16. So I believe I have calculated and paid the correct amount of tax.

I hereby request you to please update and remove this error from my tax records. Feel free to contact me anytime during business hours for any details or queries.

Thanks a lot!

Yours Truly,

[Sender Name] [Sender Signature] [Sender Contact Details]