10 BEST Letter of Disappointment Samples in MS WORD

As the name suggests, a letter of disappointment is a letter that expresses disappointment or dissatisfaction with something or someone. This disappointment can be caused due to anything in personal or professional life. Whether you are disappointed in your work or you are disappointed by some poor service or mistreatment, you can simply write a letter of disappointment to express your dissatisfaction. On this page, you can also find some useful letter of disappointment samples and templates for free.

Types of a Letter of Disappointment

A letter of disappointment or disappointment is usually of two types. One is a formal letter of disappointment and the other one is an informal letter of disappointment.

Formal Letter of Disappointment

A formal letter of disappointment is one that is usually written for an official purpose like to express your dissatisfaction with the poor service or to express mistreatment at someplace. It also includes disappointment at the workplace like a disappointment in an employee’s poor performance or on the misconduct of an employee. While writing such a letter, it must be kept in mind that this letter is written for an official purpose and must be written in a professional way.

Informal Letter of Disappointment

An informal letter of disappointment is one where you express your frustration or dissatisfaction to someone in a more personalized way. This is often written when you are disappointed with something personal like a friend’s rude behavior or a relative’s misbehavior. This type of disappointment can also be expressed through phone calls or face-to-face meetings. However, a letter can also be used for this purpose.

Letter of Disappointment Templates and Samples are Here:

Letter of Disappointment on a Colleague’s Misbehavior

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Disappointment with a Colleague’s Misbehavior

Dear Mr. / Mrs. [Name of the Recipient],

I am working as a [mention Your Designation] at the [mention Organization’s Name] for the past 1 year. I must say that I really enjoy working here. Whether it is a junior or a senior, all my colleagues are just like my family. I have always respected them and they respect me back.

However, for the last few months, our project manager Mr. / Mrs. [name of the Project Manager]’s behavior toward me and the other staff is destroying the pleasant and friendly environment of the organization. He / She is always very loud and angry and also uses abusive language oftentimes. Besides understanding a problem and cooperating with the team, he/she just gets extremely angry and frustrated.

Therefore, with the agreement of the project team, we decided to present this matter to you for resolution. I hope that you will take this into your consideration and will try to resolve this issue as soon as possible. We will be looking forward to your response.

Thanks a lot!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Letter of Disappointment for Mistreatment at the Hospital

[Name of Recipient] [Designation of Recipient] [Hospital Name]

Date:

Subject: Disappointment for the Mistreatment at the Hospital

Dear Mr. / Mrs. [Name of the Recipient],

I am writing this letter to express my disappointment and regret for the mistreatment I have faced at [mention Hospital Name]. My mother had a fracture in her leg bone on [mention Day]. I immediately rushed to the hospital so that I could get the treatment for her.

I must say that even being one of the biggest hospitals in the city, the hospital’s staff is completely non-cooperative and ill-mannered. It’s just like they don’t understand the pains of the patients at all. Nurses were busy in their chit chat and the duty doctor was very loud and was just shouting at everybody.

After waiting for two hours, I was able to get treatment for my mother. I must say that it was quite a disappointing experience. Nobody visits the hospital for fun, right! They come to the hospital for better treatment and care. Therefore, all the staff must be cooperative and try to relax the patients and their caretakers instead of creating trouble for them.

I hope that being [mention Designation of Recipient] of the hospital, you will take this into your special consideration. I am hopeful that you will take strict action against those who do not attend to their duties with professionalism.

Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]

Letter of Disappointment for the Delivered Goods

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Disappointment for the Delivered Goods

Dear Mr. / Mrs. [name of the Recipient],

As per our agreement, you had to deliver 100 laptops to our new office premises at [mention Address/Location] by [mention Date]. The specifications of these laptops were:

[Mention Specifications]

It was insisted that all the laptops must be of the above-mentioned specifications. However, to my disappointment, your company only delivered 80 laptops. It’s already been 10 days and we are still waiting for the delivery of the remaining 20 laptops.

Moreover, 10 out of the 80 delivered laptops were not working and did not have the exact specs that we asked for. The screens of those laptops were also damaged. We complained about this matter to your customer care department but no steps have been taken yet to resolve this issue.

I must say that this experience was extremely disappointing for us. On the recommendation of our old business associate [mention Associate’s Name], we approached you for this contract but your services have disappointed us.

So, I request you to kindly take this matter into your special consideration and try to resolve it for us as soon as possible. If there is no response from your side within the next 7 days, we will be forced to exercise our legal right.

Thanks a lot!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]

Letter of Disappointment for the Damaged Product

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Disappointment for the Damaged Product

Dear Mr. / Mrs. [name of the Recipient],

This is to bring to your attention that I recently purchased a [mention Product Name] from your online store. First of all, the product got delivered to me after 7 days contrary to the commitment of delivery within 2 to 3 working days. I complained about this matter multiple times to your customer care department but all in vain.

However, to my surprise or disappointment actually, the product inside the package was damaged from the upper left corner. I immediately returned it to the given address and informed your customer care department of this. It’s already been 4 days now but I am still waiting for a response from your side.

I must say that I am extremely disappointed with your product as well as your service. Please make sure to respond to me quickly in this regard. Otherwise, I will have to exercise my legal rights.

Thanks a lot!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]

Letter of Disappointment for Misbehavior with the Teacher

[Name of Recipient] [Address of Recipient]

Date:

Subject: Disappointment for Misbehavior with the Teacher

Dear [Name of the Recipient],

I came to know about your misbehavior with your English Literature teacher Mr. / Mrs. [name of the Teacher]. I must say that I am extremely disappointed with you for this. Mr. / Mrs. [name of the Teacher] told me everything that happened. I also asked about this from your class-fellows and they told me the same.

I give you a chance to explain yourself either by personally meeting me or through a letter. However, if you failed to convince me otherwise, you will have to apologize to Mr. / Mrs. [name of the Teacher] in front of the whole class. I am looking forward to your response as soon as possible.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

How to Write an Effective Letter of Disappointment

In order to write an effective standard letter of disappointment letter, you only need to keep in mind the following useful tips:

• Before writing a letter of disappointment, make sure to have a solid reason for writing one. You must be clear about why you are writing any such letter. The letter must be based on facts.
• Mention the name, designation, and organization of the reader, in case of a formal letter of disappointment. In the case of an informal letter, mention the name and address of the reader.
• Don’t forget to add the date of writing any such letter.
• Use a proper greeting like “Dear Mr./Mrs. [Name of the Recipient]” or “Dear [Name of the Recipient]”.
• Add the subject line especially if you are writing a formal letter of disappointment. The subject line must be concise and focused so that the reader actually knows what the letter will be about.
• Then explain the problem or your disappointment, depending upon the situation, in the main body of the letter. Explain what incident caused any such disappointment or dissatisfaction.
• Make sure not to miss any important details but try to keep your letter brief and concise.
• Though it is a type of letter in which the sender expresses his/her anger or frustration, still try to be polite. The overall tone of your letter must be courteous and the letter must not sound rude.
• Always write such a letter with a mindset of not just expressing your disappointment. The key is to write the letter in such a way that it will help resolve the issues.
• Try to conclude your letter of disappointment by offering a solution, suggestion, or recommendation. If you can’t think of any, you can simply request the reader to take the matter into consideration and try to resolve it as soon as possible.
• Close the letter professionally by thanking the reader and using words like “Sincerely” or “Truly”. Mention your name, signature, designation, and contact details. In case of an informal letter, just mention the name, signature, and address.

Letter of Disappointment to the Lawyer

[Name of Recipient] [Designation of Recipient] [Law Firm Name]

Date:

Subject: Disappointment with the Lawyer

Dear Mr. / Mrs. [Name of the Recipient],

Six months ago, I hired Mr. / Mrs. [Name of the Lawyer] for the court case of my inherited land at [mention Location/Place Name] from your law firm. He / She was actually hired [briefly mention Reason or Reasons].

I am writing this letter to express my regret and disappointment that despite having all the concrete evidence, I lost the case. It was all because of the poor presentation of the lawyer. He / She did not listen to me oftentimes and just did what he/she thought was right. I hired him/her and he/she did not bother consulting me before doing anything major.

So, I must say that I am extremely disappointed with the quality of services your firm provides. What happened has happened, but I will never ever recommend your services to anyone in my contact.

Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]

Letter of Disappointment to Employer on Getting Low Salary

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Disappointment in Getting Low Salary

Dear Mr. / Mrs. [Name of the Recipient],

I have been a regular part of the [mention Organization’s Name]’s marketing team for the last two years. I believe that I have always worked with professionalism and true dedication. For that, I have often received appreciation from you and the executive management of the organization. Besides getting appreciation internally, I have also got positive reviews from the clients of the organization.

However, I felt disappointed when I came to know that I am still receiving the lowest salary among all the other colleagues of mine. Hopefully, you can understand as well that it is quite unfair. Therefore, I request you to take this matter into special consideration and increase my salary from the next month.

Thanks a lot!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Letter of Disappointment to Employee on Poor Performance

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Disappointment with the Poor Performance

Dear [Name of the Recipient],

I am writing this letter as I am quite disappointed with your continuous poor performance at work for the last few months. I have been observing that you are not fulfilling your responsibilities properly. I know that you are a talented young man/woman that has always played a positive role in the growth of the organization.

We all have some issues or bad phases that often affect our personal as well as professional lives. However, the important thing is finding ways to overcome such problems. If there is anything like that, please let me know if I could be of any help to you. I am looking forward to your response.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Letter of Disappointment on the Poor Customer Support Service

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Disappointment on the Poor Customer Support Service

Dear Mr. / Mrs. [Name of the Recipient],

This is to express my regret and disappointment that I faced last day when I called your bank’s customer support service line. Actually, I was trying to get my debit card activated for the last three days. However, the call was not connecting due to some unknown issues. Though yesterday, my call got connected and I was put on hold for about 15 minutes. After that, my call was transferred to an ill-mannered agent.

I am sorry to say that but he was actually very loud and ill-mannered. He continuously interrupted me when I was telling him my issue. Whenever I questioned him about anything, he’d just ignored my questions and did not bother to answer them in a proper way. Without listening to me, he simply told me that my card will be activated within a few hours and just finished the call. Right now the situation is that it’s been 48 hours and my card is still inactive.

So, I am writing this letter to request you to take this matter into your consideration. I am looking forward to your response for resolving my issue. However, if I don’t get any response from you as well, I will be forced to withdraw all the savings from my bank account at your bank.

Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]

Letter of Disappointment on a Friend’s Behavior

[Name of Recipient] [Address of Recipient]

Date:

Subject: Disappointment with your Behavior

Dear [Name of the Friend],

For the last few months, I am disappointed as well as shocked by your behavior toward me. I have noticed that you have started drawing away from me. Two weeks ago, when we met at Jack’s wedding party, you stayed away from me and continuously ignored me.

I don’t know what’s the matter with you right now and why you are doing this to me. If I accidentally hurt you then please let me know so that I can seek an apology from you. I am looking forward to your response. Feel free to contact me any time.

Thanks!

Yours Truly,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]