12 Encouragement Letter Samples & Templates

Motivation and encouragement are something that every individual needs. Sometimes, a single word of encouragement or motivation can boost up a person’s morale. You need motivation and encouragement from other people and the other people related to you also look for the same from your side. You can encourage someone simply from words of mouth but writing an encouragement letter for that purpose is something that makes it more attractive and professional. Here in this article, we have 12 different types and formats of encouragement letter samples and templates for you that you can easily download, edit, and use for personal purposes.

What is an Encouragement Letter?

A letter that is written with a viewpoint of encouraging or motivating the recipient to appreciate his/her decision or action, change his/her mind on some decision or action, or encourage him/her to improve his/her performance. Simply put, an encouragement letter is a simple letter that has an overall encouraging and motivating tone. It can be written for an employee, a friend, a colleague, a son, a daughter, a student, etc.

The sole purpose of an encouragement letter is to offer and show your support to the recipient. As mentioned earlier, encouragement can be given with words of mouth too but writing an encouragement letter allows you to express yourself in a better way. It takes some time to write an effective encouragement letter. For that purpose, make sure to check out the given-below encouragement letter samples so that you can easily understand how to write an encouragement letter.

FREE Encouragement Letter Samples are Here:

Simple Encouragement Letter to Friend

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Simple Encouragement Letter to Friend

Dear [name of the Recipient],

Jenny told me about your decision to adopt a baby. I must say that it really is a kind and pure humanitarian gesture from you. I am very proud to have a friend like you who is jolly good and really caring.

Though it will be a big responsibility but don’t worry, I believe in you that you will manage all of these with ease. Don’t forget to let me know if I could be of any help to you. Best of Luck!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Address]

Encouragement Letter to an Employee After Disappointment

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Encouragement Letter to an Employee after Disappointment

Dear Mr./Mrs. [name of the Recipient],

I know that for the past two months, your performance and productivity is not up to the mark. I realize that these days you are quite stressed because of some personal problems and situations that you are dealing with. I can say one thing for sure and that is that time never remains the same. Ups and downs are part of our lives. Every person has to deal with it but the best person is the one who faces and counter all the problems with a big heart and brevity.

I want to let you know that I believe in you and I am with you to support you. I am sure that with some courage and willpower, you will be able to face these difficult times. So don’t worry, just try to be focused on your work and everything will be fine. Please never ever hesitate to let me know if my support is required.

Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation]

Encouragement Letter to Friend for Taking a New Opportunity

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Encouragement Letter to Friend for Taking a New Opportunity

Dear [name of the Recipient],

I came to know that recently you completed your ACCA certification. Many congratulations on that and I am very happy for you. I have heard that the City Bank has a vacancy for the job post of Assistant Accounts Manager and they are even providing a chance to freshly qualified accountants too. So I would want you to not miss this opportunity as it may possibly lead you to new paths of success in your career.

I must say that you should give it a thought and send your resume for that job. If I could be of any help in this matter, please make sure to let me know. Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Address]

Encouragement Letter to Sales Team Sample

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Encouragement Letter to Sales Team

Dear Mr./Mrs. [name of the Recipient],

Yesterday, I was provided with the last quarter’s sales report of [name of the Product] and I was truly amazed by the results. You and your team really proved that anything is possible if it is done with true dedication and hard work. I would really like to say “Hats Off” to you and your skillful team for the wonderful work that you guys have done for the organization.

I am writing this letter to basically encourage you and your team for even better performance and extraordinary results for the next quarter. Our client is very excited and enjoying our product so it is better for you and your team to learn from your past mistakes and try to overcome your weaknesses. We are really hoping for even better performance and results from you and your team.

I have good faith in you and your team and please do let me know if you require my support in any regard. Wishing you the best of luck in the future. 

Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation]

Simple Encouragement Letter to Son

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Simple Encouragement Letter to Son

Dear [name of the Recipient],

Your mother told me that you have been enrolled in the US Army. Well, son, I must say that it is indeed a moment of pride, not just for you, but for all of our family. It really is an honor for all of us that you will be serving in the US Army. I am proud to have a son like you and I hope that wherever you will be, you will do great for the country.

I want to let you know that I believe in you and fully support this decision of yours. If I could be of any help in this regard, make sure to let me know. Best of luck in the future.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Address]

Simple Encouragement Letter to Daughter

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Simple Encouragement Letter to Daughter

Dear [name of the Recipient],

Your mother told me that you will be going to Africa as a representative of your NGO to help feed the poor people. I was also informed that you will be conducting different events worldwide so as to raise as many funds as you can to help in educating the poor young children there.

I must say that it is indeed a moment of pride for you as well as me and your mother. I am really proud to have a daughter like you who never hesitates to serve humanity in any possible way. I want to let you know I am with you with all my might and if you need any kind of support in this regard, do let me know anytime.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Address]

8 Useful Tips for Writing an Effective Encouragement Letter

As mentioned earlier, writing an effective encouragement letter takes some time. A perfectly written encouragement letter can have a great impact on the reader so that’s why you should know how to write one. For that purpose, you can also check out the encouragement letter examples provided here on this page to understand how to write an encouragement letter in different situations. However, if you still want to know how to write an effective encouragement letter from scratch, then make sure to follow the given-below useful tips.

1- While writing an encouragement letter, it is very important to keep the tone of your letter positive as well as encouraging and motivating.

2- While writing such a letter, try to avoid direct or implied criticism and don’t sound sarcastic at all.

3- Briefly express what has been achieved and what can be achieved.

4- Keep in mind that the sole purpose of writing an encouragement letter is to express your sincere support and care. Your writing should indicate how much you care for the reader.

5- Try not to use any harsh words or language that might discourage readers.

6- If you are writing an encouragement letter as a result of a disappointment or setback, make sure to include advice and the best possible course of action for the reader in your letter. Keep in mind to give a piece of sincere advice based on your knowledge or experience and don’t give any advice just for the sake of it.

7- Your encouragement letter should indicate a tone of genuine appreciation for the reader.

8- Make sure to offer your assistance and support with all your might, and only if you really mean it and you really can provide your assistance and support.

Confirmation Encouragement Letter Template

Letter to Encourage Interest in Investment

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Letter to Encourage Interest in Investment

Dear Mr./Mrs. [name of the Recipient],

Being one of the well-known real estate agents of Texas, I would like to let you know about a hot and brand new real estate investment opportunity. Here in the city of Odessa, a new real estate company, [name of the Real Estate Company] has acquired land and they are quickly establishing a brand new residential society there.

For your information, the real estate in Odessa has already risen by 20% just in the last year alone. The experts have analyzed that with the successful establishment of the above-mentioned residential society, Odessa real estate will definitely see a price hike. Right now, you can easily acquire a median home at about $70,000 which I think, is really a hot deal to make and earn from an investment. Within a year or two, it will definitely be going to pay you more than four times your investment.

I hope to get a positive response from you. If you require any further details, feel free to contact me from the given below contact details.

Thanking You.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Signature]

Letter to Encourage Friend to Pursue Higher Studies Abroad

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Letter to Encourage Friend to Pursue Higher Studies Abroad

Dear [name of the Recipient],

I hope that this letter finds you and your family in good health. Your brother told me that you have got admission to a scholarship at Cambridge University. Well, let me say congratulations my dear friend and I am so proud to have a friend like you. I always knew that you will definitely achieve something great in your life.

However, I heard that you are rejecting this offer because you are not ready to settle and study abroad. My dear, don’t forget that everything comes at a price that you have to pay. I know you don’t want to stay away from your family but please look at the other side; it’s a chance to study at the world’s finest institute. The institute of great minds and great people. People beg to have a chance like that and you are considering missing this golden opportunity. Please don’t do that!

I hope that you will consider my advice and will analyze the whole situation. I will visit you soon as well so that we can sit together and then discuss the whole situation. Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Address]

Letter to Encourage Employees to Increase Sales

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Letter to Encourage Employees to Increase Sales

Dear Mr./Mrs. [name of the Recipient],

Only one week is left and we are still [mention Amount] less than our target sales for this month. Our monthly sales target is [mention Amount] and for now, it only amounts to [mention Amount]. But I believe in each and every one of you and your abilities. To achieve the target, you must have to work very hard for this week.

I am gladly announcing that if you will be able to achieve the set sales target by the end of this month, then we will have rewards for the first and second-best salesperson. Moreover, a dinner party will be conducted for all the employees by the company.

Best of Luck!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Signature]

Encouragement Letter to Volunteer Format

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Encouragement Letter to a Volunteer

Dear Mr./Mrs. [name of the Recipient],

I am really glad to have volunteers like yourself at the Summerset Drugs and Alcohol Rehabilitation Center. Your remarkable work, dedication, and professional expertise have helped us a lot in achieving our objectives for this year. With your tiring efforts and selfless contributions, our Rehab Center has been able to treat more than 100 patients per month.

I must say that may you always keep up the good work just like this. I hope that you will join us next year too. Thanks a lot, for being a part of our organization as it was a great honor for us to have you.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation]

Encouragement Letter to Student Sample

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Encouragement Letter to Student

Dear [name of the Recipient],

It is such a pleasure to know about your remarkable results for this year’s annual exams. I am really proud of your performance. I know that besides academics, you are a talented person as well in sports, music, and other extra-curricular activities. Being your teacher, I feel that it is my duty to encourage you to stay focused on your studies so that you should stay consistent or even get better with your results for the upcoming years. However, I also encourage you to never let go of the other talents that you have.

Thanking You.

Yours Truly,

[Sender Name] [Sender Signature] [Sender Address]