30+ Sample Employee Information Form Templates [WORD & PDF]

Any organization which has people working for it requires an employee information form. Regardless of the size or nature of activities or operations that it carries out, an organization must have employee information forms for its employees or personnel. For this purpose, using pre-formatted employee information form templates is a good choice. It is also sometimes referred to as the employee information sheet, personnel information management, or personnel information record sheet.

The ready-made employee information form templates enable you to use and customize the document according to your requirements. This document is provided by the entity to its employees so that they can have all the relevant details of their staff. It is just like any other sheet which contains the spaces and fields related to the personal as well as professional information of the employees of an organization. The employees fill those given spaces and fields and then return the employee information form to the HR Department of the organization so that they can keep track of the individual employee details.

In this article, we have provided 30+ sample employee information form templates for your convenience and understanding of the document. Some of these sample templates are in Microsoft Word format which means you can download and customize the contents of the template according to your requirements. Some of the employee information form samples are also provided in PDF format so that you can make a direct print-out and use it.

Employee Information Form Templates WORD

Sample Employee Information Form Template

Employee Personal Information Form Template

Organization’s Employee Details Form Template

University Personnel Information Form Template

Institute’s Employee Personal Information Form Template

Employement Record Details Form Template

Editable Employee Information Form Template

Human Resources Employee Information Form Template

Online Blank Employee Data Sheet Template

Company Employee Information Form Template

Simple Employee Information Form Template

Fillable Employee Information Form Template

Basic Employment Information Sheet Template

Employee Information Form Template

Employee Personal Information Form WORD Template

Sample Blank Employee Information Form Template

Details to Include in an Employee Information Form Template

An employee information form template is filled with details that the employee must provide to the employer so that the employer can easily keep track of all the details of each and every employee. The details on an employee information form play a vital role in keeping all the information related to an employee intact. On the employer’s part, it is their duty to get all the necessary information from the employee and make sure not to miss any important detail or information in this regard.

For your convenience and understanding, it is very important that you should know what type of information and details an employee information form must have. Make sure to note the following key details that should be asked from the employee and must be included in an employee information form template.

• Full name of the employee. By full name, it means that the employer should ask the employee to provide his/her first, middle, and last name.
• Gender of the employee and his/her marital status. Marital stauts is important to provide so as to give the name of a benefactor for insurance policy and in most cases, the employees usually name their spouses as their benefactors. If that’s the case, the basic information of spouse like his/her name, age, date of birth, etc. are requried.
• Age and exact date of birth of the employee so that the company can celebrate or atleast acknowledge an employee’s birthday to make him/her feel better on his/her special day.
• Social security number of the employee so that the employer can verify the employee’s identity.
• Street address in full, where the employee currently lives. It is important in case if the company wants to send anything physically to the employee like a gift or a letter, etc.
• Detailed contact information of the employee like his/her mobile phone number, home phone number, email address, personal fax number, Skype or Zoom ID’s (for virtual meetings), etc.
• Type of citizenship the employee holds i.e., whether the employee is a temporary or permanent citizen of the country in which the company is operating.
• Academic and educational background and details of the employee.
• Details of any special and relevant certifications that the employee holds.
• Details of work experience of the employee.
• Current job title or position in the company.
• Employee’s salary details.
• Employee’s tax details such as Form W-4 and Form I-9, etc.
• Banking details and information of the employee like bank name, bank account type, bank account title and number.
• Hiring or start date of employment.
• Emergency contact information i.e., the contact details of the person to be contacted in case of an emergency or mishap at the workplace. These details include the name, address, and cell phone number of the person to be contacted in case of emergency. The employee should provide these details of the person related to him/her like parents, spouse, or siblings, etc. or otherwise close to him/her such as a close friend.
• Date of submitting the employee information form.
• Signatures of the employee.

Employee Information Form Templates PDF

Office Employee Information Form Template

University Staff Information Form Template

Detailed Employee Information Form Template

Basic Employment Information Sheet Template

Example Employee Information Form Template

Practical Employee Information Form Template

Free Employee Information Form Template

New Hire Personal Information Form Template

Contractor and Employee Information Form Template

Payroll Services Employee Information Form Template

Bank Employee Information Form Template

Printable Employee Information Form Template

Professional Employee Information Form Template

Employee Information Form PDF Sample

Part Time Employee Information Form Template

New Employee Information Sheet Template