Want to write a cancellation letter but don’t know exactly how to write one? Well, don’t worry anymore because, on this page, you can find 12+ official cancellation letters examples. All of these examples are actually different cancellation letters formats and samples that you can download, edit and use for personal purposes.

Also if you want to write a cancellation letter from scratch, we have some pro tips for you to understand how to write a professional cancellation letter. But first of all, it is important to know what a cancellation letter actually is.

What is a Cancellation Letter?

A cancellation letter is a written piece of document that depicts the sender’s intention of cancellation or termination of an event, agreement, contract, deal, subscription, membership, etc. There are many different types of cancellation letters that can be written such as an insurance policy cancellation letter, a contract cancellation letter, an event cancellation letter, a membership or subscription cancellation letter, etc. A cancellation letter is a proper legal document that can be challenged in any court of law.

However, it is very very important to write a cancellation letter within a reasonable time. The reasonable time depends upon the nature of a contract, an agreement, or a deal. In some cases, the time within which a contract or agreement can be canceled is clearly defined. However, in some instances, the timeframe for the same is not defined and in such cases, the reasonable time should be considered while writing a cancellation letter sample.

Once a cancellation letter is received, the recipient should clearly understand the intentions of the sender. For that purpose, it is very important that the sender should write the cancellation letter in a proper professional way so that there is no ambiguity between both of them. To understand how to write a professional cancellation letter, don’t forget to check out the given-below editable cancellation letters samples and formats.

Download Cancellation Letters Examples Here

Practical Contract Cancellation Letter

[Name of Recipient]

[Address of Recipient]

Date:

[Sender’ Name] [Sender’s Designation]

Subject: Contract Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

This is to inform you that our company [name of the Company] would like to cancel the contract for the supply of 200 printers with your company [name of the recipient’s Company]. On [mention the Date], both the companies entered into the contract but now on behalf of the executive management of the company, I am writing this letter to make the cancellation of the contract official.

[State the reasons for cancellation in bullet points, if possible]

Feel free to contact me for any further details or information.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Club Membership Cancellation Letter Format

[Name of Recipient]

[Address of Recipient]

Date:

[Sender’ Name] [Sender’s Designation]

Subject: Club Membership Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

This is to request you to please cancel my membership from the [name of the Club]. For some personal reasons, I will have to settle and stay in the United Kingdom for some time. Therefore, I would not be available here and hence I request you to cancel my membership from the club.

I would like to mention that becoming a member of the club was such an honor and privilege for me. I really loved the company of each and every member of the club and therefore I would like to thank all the members of the club who were very loving and caring to me.

It was such a memorable experience being a part of the club. I hope that I will join you soon again once I get back home. Thanks a lot!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Bond Cancellation Letter Example

[Name of Recipient]

[Designation of Recipient]

[Name of the Bank]

Date:

[Sender’ Name] [Sender’s Address]

Subject: Bond Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

This is to request your bank, [name of the Bank] to cancel the bond related to the property located in [address of the Property], listed under the account number, [mention account number], as I am willing to sell the said property very soon.

This letter serves as a 90 days official notice of bond cancellation. It is my humble request to you to please proceed immediately with all the legal and financial procedures required to complete the cancellation of the bond.

Thanking you!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Wedding Cancellation Letter Sample

Date:

[Sender’ Name] [Sender’s Address]

Subject: Wedding Cancellation Letter

To whom it may concern,

Due to the serious illness of the mother of my bride/wife-to-be [name of the bride/wife-to-be], it is with regret to inform you that we have to cancel the event of our wedding to be held on [mention the Date]. Please accept our sincerest apologies for the inconvenience caused to you but as of this moment, we are not able to carry out the wedding preparations.

Again accept our apologies and pray for the patient’s fast recovery.

Thanking you!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

School Sports Event Cancellation Letter

School Name

Date:

[Sender’ Name] [Sender’s Designation]

Subject: School Sports Event Cancellation Letter

Dear Parents/Guardians,

Due to the bad weather conditions and in accordance with the weather forecast report, I am informing you regretfully that the sports event of [mention the School Name] to be held on [mention the Date], is duly canceled for now. I know that the students have waited for very long for this sports event and prepared too for that, but your safety is our first concern.

So, as soon as the weather conditions get better, we will inform you about the new date on which the sports event will be held.

Thanking you!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Product Order Cancellation Letter Format

[Name of Recipient]

     [Address of Recipient]

Date:

[Sender’ Name] [Sender’s Designation]

Subject: Product Order Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

This is to request you to cancel my order for the delivery of [name of the Product] that I placed with your company, [mention name of Company] on [mention Date of placement of order]. Please make sure to cancel the said order as I would prefer to purchase it after some time.

I feel quite bad and therefore I apologize to you for the inconvenience. Feel free to contact me for any further details or information.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Letter to Cancel the Application for Training/Course

[Name of Recipient]

     [Address of Recipient]

Date:

[Sender’ Name] [Sender’s Address]

Subject: Letter to Cancel the Application for Course/Training

Dear Mr./Mrs. [name of the Recipient],

I am writing this letter to request you to cancel my application for the [mention name of the training or program or course]. I applied for the program on [mention date] and submitted a fee of [mention the amount]. Unfortunately, I had to travel out of the country and hence I would not be able to take part in the training program.

Therefore, it is my humble request to you to please cancel my application for [mention the name of the training or program or course] and refund my fee to me. Please find attached the receipt of the admission fee along with this letter.

Feel free to contact me for any further details or information.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Pro Tips for Writing a Professional Cancellation Letter

If you want to know how to write a professional cancellation letter and want to draft a cancellation letter from scratch, then make sure to follow the given-below pro tips for writing an official cancellation letter.

• Just like any other formal letter, begin the cancellation letter by mentioning the name and address of the recipient.
• Mention the date and subject matter of the cancellation letter.
• Directly state your intentions of termination or cancellation of the order, contract, event, service, etc.
• Make sure to use a polite and friendly tone while writing a cancellation letter.
• As it is a legal document, make sure to draft it in a proper formal way. Don’t use informal language or phrases.
• Keep the cancellation letter short, direct, and to the point.
• Briefly state the reason or reasons for which you are writing a cancellation letter.
• Even if you are cancelling or terminating anything with grievances, try not to sound rude and disrespectful.
• If possible, mention the date after which the cancellation letter will be effective i.e., with immediate effect, effective immediately, or effective after February 25, 2022.
• Don’t forget to request the recipient to send you a written confirmation to verify that the cancellation pushed through.
• Just like any other professional or official letters, make sure to revise and review your cancellation letter for any grammatical or spelling mistakes or errors before finally printing and sending it to the recipient.

Practical Lease Cancellation Letter

[Name of Recipient]

       [Designation of Recipient]

              [Name of the Insurance Company]

Date:

[Sender’ Name] [Sender’s Address]

Subject: Lease Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

I am writing this letter to inform you that I will be vacating the property, [mention the name and address of the property] on [mention the Date]. We entered into a lease agreement regarding the said property on [mention the date of lease agreement] and as I am moving out of town now, I would like to put an end to the said tenancy and cancel our lease contract henceforth.

My new address will be [mention the name and address of the new residency] so that you can send my security deposit here as per our lease agreement. I will thoroughly check the property for any damages or maintenance before I leave. However, when I leave, you can inspect the house for any damage and you can inform me about that.

I will fulfill all my obligation regarding the utility bills before I leave. However, if I miss any, feel free to contact me about that or simply forward that bill to my above-mentioned new address.

Thank you for being such a kind and caring person throughout this period. I have many memorable moments with this home that I will never ever forget. I hope that you will also feel the same for me. May you always stay blessed and happy.

Thanking you!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Job Interview Cancellation Letter

[Name of Recipient]

     [Address of Recipient]

Date:

[Sender’ Name] [Sender’s Designation]

Subject: Job Interview Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

This is to inform you that your walk-in-interview for the position of [mention job position] with the [name of the Company], to be held on [mention the Date], is now canceled for the time being. As stated in your interview invitation letter, your interview was to be held on [mention the Date] with Mr./Mrs. [name of the Interviewer], we are sorry to inform you that Mr./Mrs. [name of the interviewer] had to travel out of the country for some urgent business meetings.

He/ She will stay abroad from [mention date] to [mention date] and therefore we had to cancel the said interview. We are working on rescheduling the interview after his/her return and we will inform you very soon about that. We sincerely apologize for any inconvenience caused to you. For further details, feel free to contact us.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Internet Service Cancellation Letter Format

[Name of Recipient]

     [Address of Recipient]

   [Name of Organization]

Date:

[Sender’ Name] [Sender’s Designation]

Subject: Internet Service Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

I am currently using your student package on subscription number [mention subscription/membership number]. I always enjoyed and appreciated your high-quality services but now I would like to have my subscription canceled with your company.

I would no longer be requiring your internet services as I am moving out of state. So I would like you to cancel my subscription and request you to refund me any unused fee on my account. (if it’s not the case with you, don’t include this sentence).

Please make sure to send me a written confirmation in this regard, within the next 15 days to fulfill my request.

Thanking you!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Example of Insurance Policy Cancellation Letter

[Name of Recipient]

       [Designation of Recipient]

                                  [Name of the Insurance Company]

Date:

[Sender’ Name] [Sender’s Address]

Subject: Insurance Policy Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

I am writing this letter to officially request you to cancel my insurance with your company for the insurance policy number [mention the Insurance Policy number], with immediate effect.

Please confirm to me in writing that this has been done and send me any refund due. Sorry for the inconvenience and I hope that you will take immediate action on this matter. For any queries, feel free to contact me at any time.

Thanking you!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Official Gym Membership Cancellation Letter

[Name of Recipient]

     [Address of Recipient]

Date:

[Sender’ Name] [Sender’s Address]

Subject: Gym Membership Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

I feel sorry to inform you that I would like to discontinue my membership with your gym, [mention Gym name]. This is because I am relocating by the end of this month and therefore, I would not be requiring the said membership anymore. I must say that I will definitely miss this unforgettable experience at your gym. The trainers here are very cooperative and professional. I really enjoyed being a part of the gym and it really helped me get in a good shape.

Please consider this letter my formal cancellation request for my gym membership number, [mention membership number]. Also, it is my humble request to you that please refund my unused monthly fee or explain to me if I am not entitled to a refund.

Thanking you!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Doctor’s Appointment Cancellation Letter Sample

[Name of Recipient]

     [Address of Recipient]

Date:

[Sender’ Name] [Sender’s Address]

Subject: Doctor’s Appointment Cancellation Letter

Dear Mr./Mrs. [name of the Recipient],

I am sorry to inform you that I would like to cancel my son’s dental exam and cleaning appointment with Dr. Hanks, which is scheduled for [mention day, date, and time]. I would like to cancel this appointment due to some personal reasons for which I would not be able to bring my son for the said appointment.

I would like to reschedule the appointment sometime after three weeks and I will call you to set up a new one. Please accept my sincerest apologies if the said cancellation caused you any inconvenience. Thanks!

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]