27 Formal Business Memo/Business Memorandum Templates in MS WORD Format

Imagine you are at a managerial level of a company and you want to circulate some critical and important information within the organization or to a group or groups of individuals quickly. What will you do in such a situation? Will you email each and every person to whom you want to communicate that piece of information? Obviously not! Because it’s definitely going to take you a lot of time and effort. So, in any such situation, you will be issuing a document called a business memo. In this article, we have provided 27 business memo templates for you that you can easily download and use. But first of all, let’s know what a business memo actually is.

What is a Business Memo/Business Memorandum?

A business memo is a formal document that is most commonly used to communicate within the organization. It is the best method that is used to internally communicate important information quickly and easily. The information could be anything depending upon the situation like an important announcement or a change in company policies, etc. For this purpose, most companies or organizations also use pre-made business memo templates too.

A business memo, also known as a business memorandum, is basically a brief and concise message that is used to perform efficient internal communication within an organization. It makes the communication quite faster by spreading the important messages that are needed to be delivered quickly. Usually, a business memo sample is directed to a department, a group of individuals, or to the whole organization.

A business memo template makes the communication within the organization very effective and efficient. So, it is very important that you should know how to write a business memo sample. For that purpose, you can check out the given below business memo templates provided for you. You can also download and edit any of the given below templates and use the same for your own purposes.

Business Memo Templates

Sample Business Memo to Employees Template

Official Business Memo Template

Blank Business Memorandum Template

Simple Business Memo Template

Colored Business Memo Template

New Business Memo Template

Company’s Business Memo Template

Hospital’s Sample Memo Template

Professional Business Memo Template

When to Use or Issue a Business Memo?

As mentioned earlier, a business memo can be issued whenever an important message is required to be delivered to a large group of people within the organization or to the organization as a whole. So it is also important to know about the different situations when a memo is to be used or issued. Most commonly, a business memo sample is used or issued for the following purposes.

To Deal with an Issue or a Problem

All the organizations have to face different types of issues and problems on daily basis. Such issues depend upon the types of operations or activities that the organization carries out. However, there may be some issues that are required to be communicated to a group of individuals. For that purpose, you can use a business memo template so that you can formally communicate the issue or problem to the whole group at once.

To Provide Information on Important News or Events

Just like problems or issues, there may be some important news or events that must be communicated to the employees of an organization or a group of employees like employees of the organization from the same department. So memos can be used to communicate any important information, news, or events regarding anything relevant to the company, industry, business, office, etc. For example, announcing the date of an upcoming event or communicating the date of public holidays to the employees, etc.

To Communicate the Changes in Company Policies

As mentioned above, a business memo template can be used to communicate any change or changes in company policies to all the employees or a specific group of employees, if the changes are only made for that specific group. The companies might have to change their policies depending upon the current situations and whenever they do so, it is the obligation of the management of the company to formally and properly communicate all of these changes to the employees or concerned employees of the company.

To Provide Feedback to Employees

All kinds of feedback within an organization is important as it helps to evaluate a lot of important things. The kind of feedback that can be provided through a business memo template is about the performance of the employees like providing feedback on the performance of the sales department or sales team, etc. In this way, you can provide feedback to the whole group instead of providing feedback individually.

To Make Official Requests

If the management of a company wants to make a request from the employees officially, then they can easily do so by issuing a business memo. In an organizational setting, there can be many different things for which the management may issue a business memo to request something from the employees like a request to cooperate with external or internal auditors, a request to attend an important meeting, or a request to get vaccinated for COVID-19, etc.

To Give Reminders to the Employees

A business memo can also be used to give frequent reminders to the employees or concerned employees. It is very important to regularly give reminders to the employees for example, about the deadline of a particular project or task, or a reminder on how the employees must behave within the office, etc.

Business Memo Formats

Business Memo Template Prism Design

Illustrative Business Memo Template

Formal Business Memo Template

Sample Business Memo Template to Conduct Survey

University’s Sample Memo Template

Basic Business Memo Template

Elemental Business Memo Template

Professional Business Memo Template

Fillable Business Memo Template

Tips to Make a Professional Business Memo/Business Memorandum Template from Scratch

As mentioned earlier, a collection of high-quality practical business memo templates are available on this page for you to download and use. You are welcome to use these templates for your own purposes as per your requirements. However, if you still want to know how to make or draft a business memo template from scratch, then make sure to keep in mind the following important tips:

• First of all, add the title or heading of your business memo template in bold big letters at the top center of the document. You can also use the word ‘memo’ or ‘memorandum’ in the title of your business memo sample.
• Add the date the memo is being issued. The date can be written right below the title and before the “From” line or even at the end of the memo document as well.
• Include your name and job title in “From” line.
• After that, include the name of the recipient(s) properly in “To” line. You can also add the names of other recipient(s) in the CC line. It will make the communication official not just only to the recipeint(s) of the memo but to all the other people who are intended to be informed about the message or announcment of the memo.
• Include the subject line of the business memo template so as to give some idea to the readers to understand what the memo is about.
• After providing the above mentioned details, you can include a line to separate these details from the main body of your business memo sample.
• Use a direct approach to start the memo and state directly what the memo is all about i.e., whether it is an about an announcement or about a request, etc.
• No formal greeting is used in the business memo but make sure to keep your tone and language properly formal as the business memo is a formal document.
• Don’t forget to keep your memo brief, concise and to the point. Don’t inlcude any irrelavant details.
• For longer memos, it is advisable to include bullet points and lists. However, in case of longer memos too, you should try to keep the memo direct and concise.
• End the memo with a positive note and put your signatures.
• Don’t forget to review the document for any grammatical errors or mistakes before finally taking a print out.

More Business Memo Templates

Long-Form Sample Memo Template

Confidential Business Memo Template

Interoffice Academic Memo Template

Sample Business Memo Format

Online Business Memo Template

Example Business Memo Template

Business Memo Outline Template

Organizational Business Memo Template

International Company’s Sample Memo Template