10+ Handy Approval Letter Samples

An approval letter is a letter in which the writer or sender approves, accepts or gives his/her consent to something that was previously requested. A letter of approval is usually written by some superior or regulatory authority in response to a request for doing something. In simple words, it can be said that an approval letter is an official permit or permission to proceed with something.

Approval letters are of several different types like a leave of absence approval letters, a loan approval letter, a project proposal approval letter and many more. A letter of approval must be stated to the exact person and it must clearly state and explain the approval that is being given. Each type of approval letter has a different format and is written in a different style.

In this article, we have provided you with 10+ different approval letter samples that can be quite useful for you. All of these approval letter formats are used in different scenarios. These sample approval letters are free to download and you can also further edit them according to your requirement. Check out the given below approval letter samples to get a better understanding of this document.

FREE Approval Letter Samples

Approval Letter for Leave of Absence

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Approval Letter for Leave of Absence

Dear Mr./Mrs. [name of Recipient],

I am very delighted to let you know that your request for leave of absence for [mention number of days] has been approved by the management of [mention Organization name]. Your leave will start from [mention date of start of leave] for the next [mention number of days] consecutive days.

Before leaving, make sure to train your sub-ordinate properly so that he/she will be able to perform your duties during your absence. Best of luck and enjoy your good time.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Approval Letter for Increase in Credit Limit

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Approval Letter for Increase in Credit limit

Dear Mr./Mrs. [name of Recipient],

This is to inform you that your request for an increase in credit limit, as received on [mention date], has been duly approved. The old credit limit for your account was [mention old credit limit amount] and the newly approved credit limit is [mention the new credit limit amount]. Please find attached the copy of our original credit agreement as well as it explains in detail the original terms and conditions of the credit agreement.

I hope that this approval of your request will definitely facilitate and suit you. For further queries or information, feel free to contact us through the given below contact details.

Best Regards,

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Project Approval Letter

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Project Approval Letter

Dear Mr./Mrs. [name of Recipient],

This is to inform you that your proposal for the project of [mention Project name] has been approved by the directors at the Board meeting held on [mention date of meeting]. We trust your abilities and hence we hope that this project will play a vital role in the overall growth and development of the organization.

In your proposal, you stated that the estimated time to complete this project will be one year. As the management has duly approved this project, we wish you good luck and hope that you will keep us regularly updated regarding the progress of the project and the project will be finished without any delays.

Best Regards,

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Mortgage Pre-Approval Letter

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Mortgage Pre-Approval Letter

Dear Mr./Mrs. [name of Recipient],

This letter officially serves as a pre-approval for the mortgage loan that you have applied for with our organization, [mention the name of Organization], as on [mention date of applying for mortgage loan]. Please carefully read the given below details which have been agreed.

[Mention in detail the points of agreement and use bullet points and lists to explain them easily and without any error. The purpose is to give a clear understanding of the original agreement].

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Maternity Leave Approval Letter

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Maternity Leave Approval Letter

Dear Mr./Mrs. [name of Recipient],

This is to inform you that we have reviewed and approved your request for maternity leave for one month. Your absence will start from 20th January 2019 and will end on 20th February 2019. We wish you the best of luck and will pray for you for safe delivery. We will be looking forward to seeing you and your newborn very soon!

Take good care of yourself.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Loan Approval Letter

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Loan Approval Letter

Dear Mr./Mrs. [name of Recipient],

It gives me great pleasure to inform you that your request for a loan, as received on [mention date], has been approved by the management of [mention Organization Name]. Let me remind you that you requested a loan of the amount [mention the amount of loan], and the organization has carefully reviewed and approved your request for the same.

As we have informed you earlier that the interest rate on the said loan will be 10% and you will be required to repay the loan in the next [mention number of years] years. For further discussions and agreements, please make sure to pay a visit to the bank and carry all the necessary documents with you at the time of your visit. 

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

10 Useful Tips for Writing an Approval Letter Sample

As mentioned earlier, the given approval letters samples are free to use and you can customize them according to the situation for which you are writing such a letter. However, if you still want to know how to write an approval letter sample or want to write an approval letter from scratch, then make sure to keep in mind the following 10 useful tips for writing an approval letter:

1- Use formal salutations like any other formal letter.

2- Start your letter by mentioning what it is actually that you are approving.

3- If necessary, briefly mention the reason or reasons for granting approval.

4- State the instructions or next actions that you want the recipient to take.

5- Use a proper formal and cordial tone in your approval letter.

6- Include any other relevant information such as some important guidelines or parameters.

7- Keep your letter of approval short and concise.

8- Don’t forget to mention the important dates associated with the said approval.

9- Where applicable, close the approval letter by offering your best wishes or best of luck to the recipient of the letter.

10- Just like any other important formal document, make sure to review the letter before finalizing it.

Approval Letter to Work from Home

To,

[Name of Recipient] [Designation of Recipient] [Address of Recipient]

Date:

Subject: Approval Letter to Work from Home

Dear Mr./Mrs. [name of Recipient],

I am writing this letter to inform you that your request for working from home has been duly accepted and approved by the management of [mention Organization name]. We received this request from your side on [mention date] and considering the situation in your personal life, we have approved your request as a result of which you will be allowed to work from home for the next three months starting from [mention the start date] to [mention end date].

However, you will have to pay a visit to the office to attend the monthly meetings that are held in the very first week of each month. We hope that your performance will stay the same for this period and you will keep focused on your targets and objectives.

For further queries or details, feel free to contact me.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Approval Letter to Conduct Research

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Approval Letter to Conduct Research

Dear Mr./Mrs. [name of Recipient],

This is in response to your request letter, as received on [mention date of request letter], seeking approval for conducting the research. I am glad to inform you that your request is reviewed and approved by the management of [mention the name of Institute] to conduct research on [mention the Topic].

As a [graduate/masters/scholar/any other] and a brilliant student, we believe in you and have high expectations from you. We hope that your research will give birth to more ideas and practical theories related to the topic of your interest.

Your devotion and hard work are always appreciated and it is our pleasure to cooperate with you and wish you the best of luck in the future. For further details or queries, feel free to contact me.  

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Approval Letter from Landlord to Tenant for Repairs

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Approval Letter from Landlord to Tenant for Repairs

Dear Mr./Mrs. [name of Recipient],

I am writing this letter in response to your request, as received on [mention date], seeking my approval to carry out [mention in detail the repairs work that is required to be done]. I approve your request and grant you my permission to carry out the said repairs.

Please make sure that no harm is done to the property while carrying out the said repairs. Also, mail the total bill of those repairs at my residential address mentioned below. It will be very kind of you if you pay the expenses for now and I will adjust the same in your monthly rentals.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Approval Letter for Scholarship

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Approval Letter for Scholarship

Dear Mr./Mrs. [name of Recipient],

I am delighted to inform you that our institute, [name of the Institute] has accepted your request for the scholarship program, [scholarship program name]. We deeply reviewed your application and the credentials and decided that you definitely deserve a scholarship.

Another good news for you is that you will not only be eligible for the scholarship for the first semester, but for the whole course. However, for that purpose, you must have to maintain a percentage of at least 80% for every semester.

For further queries or information, feel free to contact us through the given below contact details.

Best Regards,

Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details] [Sender Designation]

Approval Letter for Reimbursement of Petty Office Expenses

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Approval Letter for Reimbursement of Petty Office Expenses

Dear Mr./Mrs. [name of Recipient],

We have confirmed and approved your request for the reimbursement of expenses that you incurred for the purchase of office equipment for your team. As per our records, the amount is [mention the Amount] and this amount will be credited to your bank account along with your monthly salary.

Make sure to verify whether or not the amount mentioned above is correct.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]