8+ Formal Appointment Letter Samples

An appointment letter is a formal letter that is issued by an entity when they employ or appoint a person for a job. This letter is written so as to make the appointment of the selected candidate official. An appointment letter is the very first document that is handed over to the new employee after he/she has been selected for the job position after the interview. In proper business or any other type of organization, people are recruited through a proper channel and documentation, and writing and issuing an appointment letter is an integral part of that process.

An appointment letter usually consists of the name of the person being hired for the job, the designation or job position that he/she has been offered, date of commencement of the job, his/her salary, details of the probation period, details of work timings and leaves, and all other terms and conditions related to that employment. An appointment letter might also contain the roles and responsibilities that are associated with a particular job.

An appointment letter is mostly used whenever someone is hired for a job or for any other service like the appointment of auditors. But another case is when an appointment from a specific person is required, appointment letters are also written in such a case as writing an appointment letter to a doctor. In this article, we have provided 8+ different appointment letter samples that are used in organizations on daily basis. All of these sample appointment letters are free to download and use and you can also edit them according to your requirements.

Sample Appointment Letters

Accountant Appointment Letter

This sample appointment letter is written when you have actually hired someone as an accountant for your organization. This letter includes the name of the person, his/her job title, roles and responsibilities, and all other details related to his/her employment. Check out this sample appointment letter format that you can download and edit as well according to your requirement.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Accountant Appointment Letter

Dear Mr./Mrs. [name of the Recipient],

I would like to congratulate you as you have been appointed as the accountant of [mention Company name] effective [mention date]. We found that your skills and experience have matched our requirements for the job. Therefore, we hope that you will play an important role in the betterment of the organization.

The terms and conditions for the appointment have been attached in detail along with this letter. If you are willing to accept all the terms and conditions of your employment, make sure to sign and return this letter to the company’s address by [mention Date]. If you fail to do that, it will be assumed that you have not accepted the appointment.

For further details or queries, feel free to contact me through the given below contact details.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Teacher’s Appointment Letter

Just like business organizations, the institutes also write an appointment letter whenever they hire a teacher or any other member of the staff. This is because writing an appointment letter makes the employment and appointment of the teacher official. Just like all other appointment letters, it is important to mention the terms and conditions related to the respective employment briefly.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Teacher’s Appointment Letter

Dear Mr./Mrs. [name of the Recipient],

This is to inform you that you have been appointed as the teacher of [mention the Subject] at [Institution Name] effective [mention Date]. All the terms and conditions of your employment are attached with this letter.

If you agree to these terms and conditions, please make sure to sign and return this letter to the Institute’s address by [mention date]. I hope that your experience and unique teaching methods will prove to be very helpful for the institute and its students. I also hope that your journey with the institute will be very pleasant.

For further details or queries, feel free to contact me through the given below contact details.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Statutory Auditors Appointment Letter

The decision that which firm will be auditing a company is taken by the board of directors of that company in accordance with the respective provisions of the corporate law of the country where the head office of that company is. The audit conducted by an external audit firm after the year-end is called a statutory audit and as per the law, it is compulsory for some companies and organizations to have a proper independent statutory audit after the end of its financial year.

When it is decided by the board of directors who will be performing the statutory audit, an official appointment letter is written by the company to the audit firm in that case. Take a look at the sample appointment letter written for that purpose.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Statutory Auditors Appointment Letter

Dear Mr./Mrs. [name of the Recipient],

We are pleased to inform you that the members of the Company, [mention Company’s name] have appointed your firm [name of Audit Firm] as their auditors in the company’s 12^th Annual General Meeting held on [mention date]. This appointment is made by passing a resolution in that same meeting as per the guidelines of [mention name of the Act or Ordinance like Companies Act, 1956, etc.]. Please find attached with this letter a copy of that resolution.

You are requested to accept your appointment as the Statutory Auditors of the company.

Feel free to contact us for any queries or details.

Thanking You,

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Sample Job Appointment Letter

Just like any other appointment letter, this sample letter is a very basic format for writing an appointment letter. This sample is direct and straightforward and some entities also use this approach when writing an appointment letter to an employee. Check out this sample given below to get a better idea.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Sample Job Appointment Letter

Dear Mr./Mrs. [name of the Recipient],

We are pleased to offer you the job post of [mention the Job Post] with [mention Company name] on the following terms and conditions:

Job Role:

Date of Joining:

Salary:

Probation Period:

Work Timings:

Paid Leaves:

Other Terms:

For further queries, feel free to contact me directly or simply approach the HR department.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Sales Manager’s Appointment Letter

As mentioned earlier, it is very important to briefly and clearly describe the job responsibilities of a person in an appointment letter. The given below sample appointment letter is written when a sales manager is hired by a company. For example, your company has employed someone as its sales manager and you have to write him/her an appointment letter, then the given below sample can be of great help to you.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Sales Manager’s Appointment Letter

Dear Mr./Mrs. [name of the Recipient],

We are pleased to inform you that you have been duly appointed as the Sales Manager of [Company Name]. This appointment will begin as at [mention date] and is subject to the following terms and conditions:

1. Your work timings will be from 9 AM to 5 PM.
2. Your probation period will be of three months. After the completion of probation period, you employment status will be changed to permanent.
3. Your monthly salary is [mention Amount].
4. You will be entitled to a paid leave of 15 days per year.

We would like to congratulate you on becoming the Sales Manager of our company and wish you the best of luck. I hope that the company will grow more with your expertise and skills.

For further queries, feel free to contact me directly or simply approach the HR department.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Internee Appointment Letter

An internee is not a permanent employee of the entity in which he/she is doing the internship. However, when you offer an internship to someone and then hire him/her for the internship, you will have to write an appointment letter just like when you write such a letter at the time of appointment of a person for a permanent job in your entity.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Internee Appointment Letter

Dear Mr./Mrs. [name of the Recipient],

It gives me pleasure to inform you that you have been appointed as the accounting internee with [mention Company name]. Your duties and responsibilities will be as follows:

[mention briefly the duties and responsibilities of the Internee]

This internship will be for a period of six months beginning from at [mention the start date] and ending at [mention the end date].

For any questions or other details, feel free to contact me.

Best Regards,

Sincerely Yours,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

General Manager’s Appointment Letter

This appointment letter can be a bit longer as you are writing an appointment letter to the new general manager of your company. In such a letter, along with other important details, you shall have to explain to him/her in detail the roles and responsibilities associated with the job title or position of the general manager. Check out the given below sample general manager’s appointment letter

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: General Manager’s Appointment Letter

Dear Mr./Mrs. [name of the Recipient],

We are pleased to inform you that you have been duly appointed as the General Manager of [Company Name] by the Board of Directors of the company. This appointment will begin as at [mention date] and is subject to the following terms and conditions:

1. Your work timings will be from 9 AM to 5 PM.
2. Your probation period will be of three months. After the completion of probation period, you employment status will be changed to permanent.
3. Your monthly salary is [mention Amount].
4. You will be entitled to a paid leave of 15 days per year.

As the GM of the company, your main role will be to regulate and monitor day-to-day activities. Furthermore, you will be devising new strategies and setting goals for every department, and then making a follow-up for such goals. At the end of every month, the progress reports and production statistics will be required from you by the Board of Directors.

We would like to congratulate you on becoming the General Manager of our company and wish you the best of luck. I hope that the company will grow more with your expertise and skills. You will definitely play an integral part in the overall growth and development of the company.

For further queries, feel free to contact me directly or simply approach the HR department.

Best Regards,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Director’s Appointment Letter

Whenever a director is appointed, he/she shall also be given an appointment letter just like any other employee of the company. Check out this sample appointment letter to understand how to write an appointment letter to a director.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Director’s Appointment Letter

Dear Mr./Mrs. [name of the Recipient],

It gives me immense pleasure to inform you that you have been appointed as the new director of [mention the Department Name] at [mention Company name]. This appointment will be effective from [mention the Date]. All the terms and conditions of this appointment and employment have been attached to this appointment letter.

In your capacity as the new director of [mention the Department name], the following will be your duties and responsibilities:

[mention briefly the duties and responsibilities of the Internee]

If you accept all the terms and conditions, please sign and return this letter to the company’s address. For any questions or other details, feel free to contact me.

Best Regards,

Sincerely Yours,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Appointment Letter to Doctor

This type of letter is written whenever you want to visit a specialist doctor. For that purpose, you have to book an appointment with the doctor so that he/she can book a slot for you on either your requested date, day and time or on the available date, day and time. It is a kind of a request for an appointment letter to be precise. Take a look at this sample as it can help you to get an appointment with a doctor if sometimes you require to visit a specialist.

To,

[Name of Recipient] [Address of Recipient] [Hospital or Clinic Name]

Date:

Subject: Appointment Letter to Doctor

Dear Dr. [name of the Recipient],

I am writing this letter to request an appointment with you on [mention day and date]. For the last 3 days, I have been facing a lot of stomach issues. I have consulted with my family doctor and he has referred me to you.

It will be very kind of you if you could provide me with the appointment that I requested on the said day and date. I will be bringing all my test results and prescribed medication so that you will be able to thoroughly analyze my condition.

Please inform me of my appointment by contacting me through the given below contact details.

Thanking you.

Yours Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]