15+ FREE Announcement Letter Templates & Samples

A useful collection of editable announcement letter templates and samples is available here on this page. Any business or personal announcement can be made via an announcement letter. This type of letter is written to formally communicate an announcement or declaration to the concerned person or persons.

Specifically, in businesses, an organization might have to make several announcements or share different news with others on daily basis. Such an announcement can be in the form of some news, a change in policy, a decision or anything, etc. An announcement letter can also be written in response to a query or some rumor like the rumor of downsizing or merging with another company, etc. Whatever the situation is, it is important to write the announcement letter in such a way that all the concerned people easily understand its message.

In this article, you can find 15+ free announcement letter templates and samples that can be downloaded, customized, and used as per your requirements. There are many different types of announcement letters of which some are available here on this page. You can simply download an announcement letter template or format of your choice and edit it in the Microsoft Word program. Using these pre-formatted templates will save you a lot of time and effort so make sure to check out the given below samples.

Announcement Letter Templates & Samples are Given Below

Sales Announcement Letter

Date:

Subject: Announcement for Quarterly Sales

To whom it may concern,

I am excited to announce that the quarterly sales on our premium products will be commencing the next week, starting from [mention Start Date] and ending on [mention End Date]. This sale will be on all our premium quality apparel for ladies, gents, and kids. You can get the benefit of the sale on our retail stores as well as our online store.

On each product, you can get a 50% discount during the quarterly sales. So make sure to hurry up and don’t miss this opportunity to get premium quality products at affordable prices.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Salary Increment Announcement Letter

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Salary Increment Announcement

Dear Sir/Madam,

It is my pleasure to inform you on behalf of the management of [mention Organization Name] that your salary has been incremented by [mention Amount by which the salary is incremented] per annum. From now on, your per annum salary will be [mention New Amount of Salary].

This increment is due to your dedication and loyalty to your work. Your extraordinary performance on different projects has led us to take this decision. I hope that you will keep performing like that in the future and that your efforts and expertise will keep benefiting the organization.

Best of Luck!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Retirement Announcement Letter

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Retirement Announcement of John Holmes

Dear [Name of the Recipient],

We are excited to share the news of the retirement of John Holmes from [mention Organization Name]. John is getting retired from work next Wednesday, 10^th June. On his special day, we are throwing an after-work party to celebrate his retirement and to honor his work and achievements.

Therefore, we also request you to join us at this party to make it a memorable day for John. We will be looking forward to seeing you.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Promotion Announcement Letter

[Department Name] [Organization Name]

Date:

Subject: Promotion Announcement of Robert Edwards

To All Staff Members,

It is our pleasure to announce the promotion of Robert Edwards from Junior Accounts Manager to the Accounts Manager. Robert is a qualified ACCA from Arizona State University who has been a part of [mention Organization Name] for the last 3 years. During these 3 years, he was a part of many projects and has always impressed us with his performance.

His hard work, expertise, and leadership skills have led us to take this decision. In his new role, he will be responsible for the management and performance of the Accounts Department. We would like to congratulate Robert on this great achievement with a party and wish him all the very best in the future. So, make sure to congratulate him on his success and don’t forget to join the part tomorrow after work hours.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Official Announcement Letter

Date:

Subject: Announcement of New Business Partner

To whom it may concern,

We are pleased to announce that from now on, [mention Name of New Business Partner] will be our new business partners. [Name of New Business Partner] is one of the industry-leading organizations in [mention the Industry or Nature of Business] which has been in the business for more than [mention Number of Years].

[Name of New Business Partner] will now expand our sales in the regions of [mention Names of Regions]. We hope that this partnership will be beneficial to both these organizations as well as others associated with both of these businesses.

Thanks a lot!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Meeting Announcement Letter

Date:

Subject: Announcement of a Meeting

To whom it may concern,

For the past few weeks, a lot of rumors about some major downsizing have been circulating in the company. For this purpose, James Smith, Director of HR Department, has conducted a special meeting on Tuesday, 26^th June. The meeting will commence at 3:00 pm and will last for an hour.

So make sure to attend this meeting and be there on time. All the questions or queries related to the downsizing will be answered in that meeting.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Announcement Letter for Hiring Freeze

Date:

Subject: Announcement of a Hiring Freeze

To whom it may concern,

This letter is to announce that due to the ongoing pandemic, a hiring freeze will be effective from [mention Date]. Due to this rapidly growing disease, many businesses have already discontinued their operations all across the globe. We are also planning to shut down our business operations all across the country as per the rules and regulations implemented by the Federal Government.

So, until further notice, all the hiring will be on hold. Make sure to stay at home and stay safe.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Death Announcement Letter

Date:

Subject: Death Announcement of Andrew Blair

To whom it may concern,

It is with deep regret that I would like to inform you about the untimely death of our beloved colleague, Andrew Blair, Finance Director of Excel Vision Pvt. Ltd. I must say that he was not only a good employee of the company but a great friend to all. All of us knew him very well as he was very dear to all of us.

We all mourn his untimely death and pray for his forgiveness. May God bless him in the life hereafter. I request you all to pray for his forgiveness and be there at his funeral.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

How to Write the Best Announcement Letter? Some Useful Tips

Writing an announcement letter is not as difficult as it might seem. You must make sure to use the correct format and write it in a simple way. In order to know how to write an effective announcement letter, keep in mind some useful tips that are given below:

• Before writing any type of announcement letter, make sure to collect all the information relevant to the announcement. You yourself must have enough knowledge about the announcement so that you can decide what to include and what to omit in your announcement letter.
• Create an outline or structure of your letter so that you clearly know what you intend to communicate through your letter.
• Mention the date on which you are actually writing the letter.
• If an announcement is to be made for a specific department, you can include the name of the department as well. In such a case you can direct the letter to all the members of that department by writing the salutation, “To whomever it concerns”.
• If the letter is directed to a specific person within the organization or to some person from another organization, make sure to use proper salutations and greetings like “Dear Mr. / Mrs. [Name of the Recipient]”.
• Write down the subject line of the letter in bold. Make sure to keep it short and to the point.
• Depending upon the situation for which you are writing an announcement letter, you can either begin by stating your name or your designation and then pen down the actual announcement. Or you can start the letter directly by writing the statement of the announcement. Your writing must clearly communicate the actual purpose of the letter.
• If the announcement letter is written to share some good or bad news, make sure to write it in the best possible direct way without any unnecessary details.
• Make sure to be straightforward and direct in your writing.
• An announcement letter must not be a lengthy one. Make sure to keep it concise and brief.
• In case of a business announcement letter, write it on company letterhead to make it more professional and official.
• If you want the readers to take some action as a result of your announcement letter, make sure to include a proper call to action for them in your letter.
• Unless it’s some bad or negative news, try to write the announcement in the best possible positive way. Use courteous words and positive phrases.
• Conclude the letter in a positive tone and with gratitude. Also, use professional closing while ending the letter.
• As you would not want to circulate some wrong information to anyone, make sure to thoroughly proofread your announcement letter for any mistakes or errors.

Budget Surplus Announcement Letter

Date:

Subject: Budget Surplus Announcement

To whom it may concern,

With help of great planning and budgeting, we have been able to take benefit of the budget surplus for this financial year. The prudence of the heads of all departments and careful spending of the funds have led us to achieve it this year. As per our next plan, we would now be able to use this surplus budget to purchase office equipment.

If you have any suggestions or recommendations, feel free to reach me with your suggestions so that I can evaluate your requirements.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Bonus Announcement Letter

[Name of the Department] [Organization Name]

Date:

Subject: Announcement of Bonus

To whom it may concern,

It is with great pleasure that on behalf of the executive management of [mention Organization Name], I would like to announce a bonus for the Sales Department. It is because of the great performance shown by all the members of the sales department.

With your excellent performance and dedication, the company was able to achieve the sales target for the year on time. That’s why the executive management of the company has decided to announce the bonus for you as you really deserve it.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Announcement Letter for Employee Training

[Accounts Department] [Organization Name]

Date:

Subject: Announcement of Employee Training

To whom it may concern,

It is to inform all the members of the Accounts Department that special training will be provided by Mrs. Olivia Harris, an expert on different accounting software. She will be providing training on operating and managing the new accounting software introduced three days ago.

So it is compulsory for all the members of the Accounts Department to attend this training. This training will begin on Wednesday, 15^th June at 9:00 am. If you have anything to ask, feel free to contact us.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Announcement Letter for Discontinued Bank Services

Date:

Subject: Announcement for Discontinued Bank Services

To whomever it concerns,

Being the manager of ABS Bank, Main City Area Branch, I would like to announce the discontinuation of bank services for 24 hours on Thursday, 25^th May. We are terribly sorry for this temporary inconvenience as this is because of monthly maintenance.

We hope that you will understand the situation. All the bank services will automatically continue working after 24 hours. If you face any issue or problem after 24 hours, you can contact us via our helpline.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Announcement Letter for Customer

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Announcement for Customer

Dear [Name of the Recipient],

As we have known each other for so many years since I was the one handling your account at Brock Ltd. I know that you have always been impressed with my services and often appreciated me a lot. However, I just want to let you know that I have left Brock Ltd. due to some personal reasons.

I have started my own business setup named, Best Choice Pvt. Ltd. The main purpose of writing this letter is to let you know that I would like to serve your organization with a new identity. I hope that you will come to visit us as soon as possible and we can spend some time together where I will further let you know about the scope of my business.

I will be looking forward to seeing you soon. Thanks a lot!

Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]

Announcement Letter for Change of Ownership

Date:

Subject: Announcement for Change of Ownership

To whom it may concern,

We are excited to announce that we, Shine Start Ltd. have acquired Jams Ltd., one of our major suppliers. On [mention Date], the management of both the organizations has come to an agreement about the acquisition of Jams Ltd. With this new agreement in effect, Shine Stars Ltd. will handle all the operations of Jams Ltd. from now on.

For further queries or information, any customer, employee or anyone being associated with any or both the organizations can contact us via the given contact details.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Announcement Letter for Change of Business Address

Date:

Subject: Announcement of Change of Business Address

To whom it may concern,

This letter is to inform all our employees and business associates about the change of address of our registered office. From [mention Date], our registered office will be shifted from [mention Old Address/Location] to [mention New Address/Location]. This decision was taken by the Board of Directors of the company in the board meeting held on [mention Date].

If you have any relevant questions or queries, feel free to contact us via the given contact details.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Tour Announcement Letter

Date:

Subject: Announcement for Tour to [mention Destination]

To whom it may concern,

We are excited to announce that all the staff members of the [mention Organization Name] are invited for a tour to [mention Destination]. We hope that it will be a great experience and an enjoyable visit. It will be a four-day and three-night trip. Following are some other details of the tour:

[Mention Details of the Tour]

If anyone wants to go on the tour, make sure to get your name registered before [mention Date]. Hopefully, this little recreational activity will be a great source of relaxation and joy for all of us.

Thanks!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]