11+ FREE Acknowledgement Letter Samples & Templates

Want to show your acknowledgment on receiving funds, a product you ordered, payment from a client, or some important business document? If so, then the best way to do that is by writing an acknowledgment letter. This article contains 11+ free acknowledgment letter samples and templates for you. These free-to-edit acknowledgment letter templates will allow you to easily download, customize, and use any of the suitable samples given below.

What is an Acknowledgement Letter?

An acknowledgment letter is a type of letter that is used to acknowledge or confirm something like the receipt of documents, a product, or to acknowledge somebody’s efforts or contributions. This letter could be sent through mail or post. An acknowledgment letter can also be thought of as a letter of confirmation.

By writing an acknowledgment letter, the sender formally acknowledges or recognizes the fact that a certain document, payment, product, gift, donation, or anything else has been received. If it is written in a business setting then it must be made sure that the letter is written in a proper formal way. However, if such a letter is written for personal purposes like acknowledging the receipt of a gift, then it can be written in an informal way.

Why an Acknowledgement Letter is Important?

There are various reasons that depict the importance or significance of an acknowledgment letter. In our daily life, it might not be a very important thing to write an acknowledgment letter. However, in a business setting, an acknowledgment letter is quite an important document that must be retained by a business for record purposes. An acknowledgment letter can also serve the purpose of evidence in case of legal proceedings.

It is always considered good practice to write an acknowledgment letter. It is a polite response that implies good faith between the sender and the recipient of the letter. For example, if a person has contributed some amount to your organization so as to help you in carrying out some charitable work, then his/her contribution to your cause must be acknowledged and appreciated. For this purpose, you must write a proper acknowledgment letter and thank him/her for their contribution.

Similarly, writing an acknowledgment letter to confirm the receipt of an important document or a piece of paper is also very important. This way, you communicate to the recipient that the document sent by them has been received by you. That’s how a business or any organization maintains its records for the documents then they have sent to others.

Different acknowledgment letter samples and templates for different scenarios and situations are provided here on this page for you. You can click the download button, save the template on your computer, customize it if you want to, and can easily use it as per your needs.

Acknowledgement Letter Samples & Templates are Given Below

Acknowledgment Letter on Receipt of Financial Reports

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Acknowledgement of Receipt of Financial Reports

Dear Sir/Madam,

On behalf of the management of [mention Bank Name] Bank, I would like to acknowledge the receipt of financial reports from your company, [mention Company’s Name]. Let me remind you that the bank required these reports subject to your application for a long-term loan.

Our team of experts will be reviewing these financial reports. We will inform you about our decision regarding the approval of the loan within [mention Number of Days] working days. Feel free to contact us for any details or queries.

Thanks a lot!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter on Receipt of Final Payment

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Acknowledgement of Receipt of Final Payment

Dear Sir/Madam,

I am writing this letter to acknowledge the receipt of [mention Amount] as the full and final payment for the purchase of [mention Product Name]. I would also like to thank you for your timely payment.

As per our agreement, the product will be delivered to your premises within the [mention Number of Days] of the receipt of payment. Please also acknowledge us when you will receive the product.

Feel free to contact me for any details or queries. Thanks a lot once again!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter on Receipt of Company Property

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Acknowledgement of Receipt of Company Property

Dear Sir/Madam,

It is to acknowledge that the property of the company held by you during the tenure of your employment has been received today as of [mention Date]. On behalf of the whole management of the [mention Company Name], I would like to thank you for safely keeping the company’s property and returning it at the earliest.

We wish you all the very best for your future. Feel free to contact us if you have anything to ask.

Thanks a lot and best of luck!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter on Receipt of Business Document

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Acknowledgement of Receipt of Business Document

Dear Sir/Madam,

This is to acknowledge that we have received the business document named, [mention Name of Business Document]. Our team of experts is currently examining the document. As per our agreement, the aforementioned document will be returned to you within the next [mention Number of Days] working days.

On behalf of the management of the company, I would also like to extend my gratitude to your organization for trusting us. If you have any further instructions regarding the document, please let us know.

Thanks a lot!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter on Receipt of Bank Statement

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Acknowledgement of Receipt of Bank Statement

Dear Sir/Madam,

This is to acknowledge the receipt of the bank statement for the bank account [mention Account Number] that was requested by us to the [mention Name of Bank] Bank. As you know that the financial year is about to close so we would be requiring our bank statements for the purpose of preparing financial statements and updating our financial records. Therefore, I would like to thank you for quickly responding to our request and sending us the bank statement.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter on Receipt of Resume

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Acknowledgement of Receipt of Resume

Dear Mr. / Mrs. [Last Name of the Recipient],

On behalf of the management of [mention Organization Name], I would like to acknowledge that we have received your resume for the position of [mention Job Title]. Also, I would like to inform you that we are impressed with your academic qualifications and professional expertise. We will timely inform you about the date, day, and timing of the walk-in-interview with our recruitment team.

If you have any questions or queries, feel free to contact us any time during business hours. Best of Luck!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter Format – How to Write a Perfect One?

An acknowledgment letter can be written in any format as long as it s properly official and formal. However, if it is written for some personal purposes, it can be written in an informal way. Using the given acknowledgment letter templates can be great but if you still want to know how to write a perfect acknowledgment letter, then make sure to keep in mind the given below useful tips and include the following details in your acknowledgment letter sample.

Organization’s Letterhead:

It is always best to write an acknowledgment letter on a company’s letterhead if it is being written for business purposes. This is to make the letter official and formal. However, if such a letter is written for personal purposes, then it can be written simply without any letterhead.

Recipient Details:

Include the details of the recipient such as his/her name, designation, and their organization’s name. If the letter is personal in nature, then only write the recipient’s name and address.

Date:

Don’t forget to write the date on which you are actually writing an acknowledgment letter. Try to write it as soon as possible.

Subject Line:

The subject line of an acknowledgment letter is very important. It must be clearly mentioned in the subject line about what acknowledgment is being given in the letter. The subject line must be brief and direct so that the recipient can easily understand what the letter will be about.

Body of the Letter:

Start the main text of the acknowledgment letter with the statement explaining the acknowledgment of the subject matter. Make sure to clearly state for what such an acknowledgment is being made i.e., on receipt of document or donation, etc. Try to keep your acknowledgment letter short and concise. Also, include a statement of gratitude for the receiver as per the situation.

Other Details:

If you have attached any document such as an invoice or a receipt with your acknowledgment letter, make sure to mention it in the letter so that the recipient knows about it.

Ending of the Letter:

Close the letter in a proper formal way. At the end of the acknowledgment letter, you can also thank the recipient once again for their cooperation. You can also include any statement that promotes goodwill and implies good faith between you and the recipient.

Proofread:

Just like any other important document, make sure to proofread your acknowledgment letter before finally sending it to the recipient.

Acknowledgment Letter on Receipt of Quotation

To,

[Name of Recipient] [Designation of Recipient] [Organization’s Name]

Date:

Subject: Acknowledgement of Receipt of Quotation

Dear Sir/Madam,

On behalf of the management of [mention Company’s Name], I would like to acknowledge that your quotation for the supply and installation of network cables in our new office at [mention Office Location/Name] has been received. Thanks a lot for sending your official quotation. Our executives are analyzing all the other quotations and will decide within the next four working days on whom the contract will be awarded.

We assure you that the decision taken in this regard will be final and will be completely fair. Whatever the decision will be taken, it will be timely communicated to you. Feel free to contact us for any queries or details.

Best of Luck!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter on Receipt of Project Report

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Acknowledgement of Receipt of Project Report

Dear Sir/Madam,

It is to acknowledge that the report for the project, [mention Name of the Project] has been received. As you can understand that being the project manager, it is my duty to require monthly updates on the aforementioned project. I have received the report today and within three days, I will be providing my assessment for the undergoing project.

I would like to thank you for sending the report on time. Feel free to contact me for any queries or information.

Thanking you in anticipation!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter on Receipt of Product

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Acknowledgement of Receipt of Product

Dear Sir/Madam,

I would like to acknowledge that the [mention Name of the Product] that I ordered from your website has been received. As I ordered for the very first time, so to my surprise, the product was simply amazing. It’s exactly the same one that was shown on the website and it’s exactly what I wanted. Moreover, the product was delivered the very next day although a time of 2 to 3 working days was mentioned.

I am amazed by your excellent service and the high quality of the product. I will also definitely recommend your website to my friends and family. Thanks a lot!

Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Acknowledgment Letter on Receipt of Order

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Acknowledgement of Receipt of Order

Dear Sir/Madam,

This is to verify and acknowledge that your order for 1 unit of [mention Product Name] has been received. Your order is now being processed and will be confirmed within 24 hours. The product will be delivered to your doorstep within 2 to 3 working days. We will keep you updated regarding the processing of your order.

Please find attached to this letter the copy of the receipt of your order. If you have any queries, feel free to contact us any time during business hours.

Thanks a lot!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Acknowledgment Letter on Receipt of Gift

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Acknowledgement of Receipt of Gift

Dear [First Name of the Recipient],

I am writing this letter to acknowledge that I have received your gift yesterday. I would like to thank you with all my heart for remembering my birthday and sending me this beautiful [mention Name of the Gift]. It is as precious and valuable to me as you are. I missed you a lot at my birthday party and wished you could be with me and we celebrated together.

Anyhow, thanks a lot once again for the beautiful [mention Name of the Gift] and sweet wishes. I am anxiously waiting to see you again soon. Do take good care of yourself and always remember me in your prayers.

Stay Blessed!

Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Acknowledgment Letter on Receipt of Funds

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Acknowledgement of Receipt of Funds

Dear Sir/Madam,

I am writing this letter to acknowledge that our NGO, [mention Name of NGO] has received a sum of [mention Amount] from you. I would also like to extend my gratitude to you for always being so kind and generous to us. We know that you have always helped us to carry out our noble cause of providing shelter to homeless people.

We are so proud of it that people like you are our well-wishers and contributors. Therefore, on behalf of the whole management of [mention NGO Name], I would like to thank you very much for your generosity. I am hopeful that you will always keep supporting us like that in the future.

Thanks a lot once again!

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]