11+ Official Acceptance Letters

As the name suggests, an acceptance letter is a letter that is written with a viewpoint to accept something like a job offer, a proposal, an award or an order, etc. An acceptance letter is also written by some prestigious schools, colleges or universities when they accept the admission of any of the applicants to their institutes. As it is an official letter, so it must be written in a proper formal and professional manner. We do hope that you will like our collection of acceptance letters.

Most importantly, an acceptance letter is written when you have been offered a job or have been appointed for employment. This is where it becomes very important to draft an acceptance letter. As soon as you have been accepted for the job, you should write a proper acceptance letter to your employer. It is not some kind of an obligation or a compulsory requirement to write any such letter, but it indicates your professionalism.

Apart from writing an acceptance letter on the appointment, there are many other scenarios in which you might have to write such a letter. In this article, you can check out the different scenarios along with the sample letters for which an acceptance letter might have to be written.

Acceptance Letter Samples are Here Below

School/College/University Admission Acceptance Letter

Many institutes write an acceptance letter to the candidates whose admissions are accepted. This is for the reference that the person has been indeed accepted as a student of the institute. The student must also keep such an acceptance letter in his/her own record. If you happen to be at a position in some institute where you have to write such an acceptance letter, check out this given below sample letter.

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: School/College/University Admission Acceptance Letter

Dear Sir/Madam,

On behalf of [institution’s name], I am writing this letter to formally inform and congratulate you that your admission in [institution’s name] has been duly accepted. As you know, our institute enjoys a strong reputation for its high standards in academic excellence, we were pleased to review your application as you have an excellent academic history and a list of accomplishments and achievements. So, we hope that you will also be delighted to be a part of this prestigious institute.

We hope that your experience here at [mention institution’s name] will be fulfilling and satisfying. Best of luck for your future.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Purchase Order Acceptance Letter

Whenever you receive a purchase order from another party, it is very important for the purpose of effective communication that you immediately write a purchase order acceptance letter to that party. It is to recognize officially that you have actually received the purchase order of the other party. Check the sample letter given below.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Purchase Order Acceptance Letter

Dear Sir/Madam,

This is to confirm our official acceptance of purchase order number [mention purchase order number] which we received on [mention date]. We would like to thank you for your trust in our products and services and it will be a pleasure doing business with you.

Your order has been placed and the delivery is expected to be made on [mention date of delivery]. If you have further queries, feel free to contact us on the given below details.

Best Regards.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Order Acceptance Letter with Delivery in Lots

This letter is to be written when you have accepted the order and the delivery is to be made in lots. In such a letter, you must mention again the details of the order as well the details of lots and schedule of delivery of each lot. Make sure to request the recipient to make the payments as soon as they receive each lot.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Order Acceptance Letter with Delivery in Lots

Dear Sir/Madam,

This is to inform you that we acknowledge and accept your order number [mention order number] as received by us on [mention date]. The [mention Product Name] that you ordered will be delivered to you by [mention mode of delivery] in the following lots:

[mention the Details of Lots and Schedule of Delivery]

We request you to make the payment on receiving each lot.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Meeting Acceptance Letter

This simple letter is written when someone has requested you for a meeting and you accept it. Then to recognize your acceptance formally, you should write a short acceptance letter indicating the venue of the meeting, the time and date of the meeting, and any specific thing or things that you would like to discuss in that meeting.

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Meeting Acceptance Letter

Dear Sir/Madam,

It is my pleasure to inform you that I accept your request for a meeting as received by me on [mention date]. The meeting will be held as per the schedule you mentioned in your request letter. I will be looking forward to discussing [mention points of interest or topics that you would like to discuss] with you. I am hopeful that we will be able to explore further possibilities for us to do business together.

We will be meeting at [mention venue]. Feel free to contact me for any further details or queries.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Job Offer Acceptance Letter

When you have been offered a job and you duly accept that job, it is important to show this acceptance to your employer who offered you that particular job. You should express your gratitude and thank your employer for providing you with the opportunity to work. This is how a job offer acceptance letter can be written:

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Job Offer Acceptance Letter

Dear Sir/Madam,

This is to thank you for providing me the opportunity to work as [mention job position] in [mention organization name]. Your guidance and support were very helpful throughout this hiring process. It will be my great honor and pleasure to work with you and to learn and polish my skills with your help.

This letter serves as my formal acceptance of your job offer as a supervisor in the sales department. I understand and duly accept the terms and conditions of the job as are explained by you in the job offer letter.

Sincerely,

[Sender Name] [Sender Signature] [Sender Contact Details]

Event Invitation Acceptance Letter

When you are invited to attend an event, you can officially express your gratitude to the host by writing an acceptance letter in such a case. In any such letter, you should mention that it will be a great honor for you to be joining the host in this event. Check out the given below sample to know how to write an acceptance letter in such a situation.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Event Invitation Acceptance Letter

Dear Sir/Madam,

Thank you very much for inviting me to the [mention event name] of your company to be held at [mention venue] on [mention date]. It is my great pleasure to accept this prestigious invitation and I would love to join you at this event. I will try my best to be on time and look forward to having fun at the event.

Thanks a lot once again for inviting me to the event.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Donation Acceptance Letter

If you run a charitable organization or an NGO, you may require donations and funds so as to carry out the objectives of your organization. For that purpose, different people might contribute to your cause in different instances. So it is a very good thing to write an acceptance letter to someone who contributes and provides a donation to your organization. Check the sample acceptance letter mentioned below to see how an acceptance letter can be written in such a case.

To,

[Name of Recipient] [Address of Recipient]

Date:

Subject: Donation Acceptance Letter

Dear Sir/Madam,

This is to inform you that we have received your generous donation of [mention amount] to our organization. We are very glad to receive this donation as this amount will definitely contribute a lot to the cause and purpose of our organization. Your contribution will help us a lot in achieving our target of arranging funds for the education of 100 homeless children.

On behalf of the whole management of our organization, I would like to extend my sincere gratitude to you for your thoughtful contribution. Thank you for your consideration.

Best Regards.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Club Membership Acceptance Letter

When you are invited to become a member of some club and you accept it, then you might have to write an acceptance letter so as to make your acceptance of any such membership, proper and official. You should accompany the club membership form and the amount of subscription along with such an acceptance letter. See below how such a letter can be drafted.

To,

[Name of Recipient] [Designation of Recipient] [Club Name]

Date:

Subject: Club Membership Acceptance Letter

Dear Sir/Madam,

I am writing this letter to inform you that I accept your invitation to me to become a member of your club, as received on [mention date]. It will be my pleasure to join your club and play my part in carrying out the club activities. I hope that all the other members of the club will also enjoy my company and I will prove to be of great help to the club.

Thanks a lot for considering me as the new member of the club. I have also filled and attached the membership form of the club with this letter, along with a check for [mention amount of check] towards the annual subscription.

Sincerely,

[Sender Name] [Sender Signature] [Sender Address] [Sender Contact Details]

Board of Directors Acceptance Letter

Usually, the chairman of the Board of Directors (BOD) of a company has the authority of appointing someone as a member of the BOD. Whenever a person is appointed as a new member of the BOD and such a person accepts any such appointment, then he/she should immediately write an acceptance letter as written below.

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Board of Directors Acceptance Letter

Dear Sir/Madam,

I am writing this letter to thank you for appointing me as the new member of the board of directors of our privileged company, [name of the Company]. It will be a great honor for me to serve the company in my capacity as a member of the board of directors.

I will be looking forward to carrying out all of my duties and working alongside all the other competent members of the board of directors of the company for the overall growth and development of the company.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Bid Acceptance Letter

A bid or proposal acceptance letter is usually written to inform the person or organization who bid on a project. When the company accepts such a person’s or organization’s bid, then they should immediately write a bid acceptance letter to such a person or organization. This is to confirm the fact that the project has been actually awarded to that person or organization.

To,

[Name of Recipient] [Designation of Recipient]

Date:

Subject: Bid Acceptance Letter

Dear Sir/Madam,

This is to inform you that our company, [name of sender’s company], has duly accepted your bid for the installation of new accounting software for our office at [mention location]. We have reviewed all of the bids offered to us and we found your bid the most suitable for us.

With this acceptance letter, we have attached a copy of your proposal along with a few alterations to your terms and conditions. If you agree to our terms, please sign the letter and dispatch it to our office so that we can then proceed to officially form and sign the contract.

Feel free to contact me for any further details and queries.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]

Award Acceptance Letter

As the name suggests, such an acceptance letter is written by the person who has been selected or chosen for some kind of an award. In such a letter, you should express your gratitude to the recipient for recognizing your efforts and devotion and you must ensure them that you will keep on working hard for the growth and development of the organization. Check out the sample letter given below to know how an acceptance letter can be written in such a situation.

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Award Acceptance Letter

Dear Sir/Madam,

Yesterday, I have been informed about my Salesman of the Month award by the supervisor of the Sales Department, Mr./Mrs. [name of Supervisor]. I was not sure at all that my performance was that much great that it would earn me this award.

I am very glad to see that my efforts and hard work are recognized and I will always try my best for the overall growth and development of the organization. It’s a great honor and privilege for me to be accepting this award from the Sales Director.

Thanks a lot once again for acknowledging my hard work.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation]

Audit Engagement Acceptance Letter

An audit engagement letter is written by the audit firm so as to confirm and accept the audit of a company. In such a letter, you should mention the different details of the audit like the scope of the audit work, standards of audit and area of audit, etc. The given below sample acceptance letter can be helpful to you so make sure to check it out.

To,

[Name of Recipient] [Designation of Recipient] [Organization Name]

Date:

Subject: Audit Engagement Acceptance Letter

Dear Sir/Madam,

With reference to the audit request that you sent on [mention date], I am writing this letter to inform you that our firm, [mention name of the Audit firm] has decided to accept the audit assignment as per specified terms and conditions. Following is the outline of the scope of audit work:

1) The audit will be conducted from [start date] till [end date].
2) Area of audit: [list of departments of entities included in the audit]
3) Audit scope: [what will be audited i.e., the type of the audit: financial, fraud, etc.]
4) Audit Standard: [the framework used in the audit process]
5) Exclusions: [what is not included in the audit]
6) Deliverables: [a brief description of outcomes and the reports that will be delivered ]
Going further from here, we propose the following action plan:
1) Your finance department will provide…..
2) Our team will be given access to…..
3) Additional points

Feel free to contact me for any further details and queries.

Sincerely,

[Sender Name] [Sender Signature] [Sender Designation] [Sender Contact Details]